LIBRARY FACILITIES MAINTENANCE SUPERVISOR

Recruitment #2301-4155-001

Introduction

Purpose

Under the direction of the Library Facilities Manager, the Library Facilities Maintenance Supervisor has primary responsibility for the supervision of custodial and maintenance personnel and for the mechanical operations of the Milwaukee Public Library (MPL) system, including the historic landmark Central Library and 12 other facilities.

Essential Functions

Supervision

  • Plan, assign, and prioritize work schedules for routine, emergency, and preventative maintenance repairs of all MPL buildings, grounds, and equipment.
  • Coordinate snow and ice control operations at all MPL locations.
  • Management of unit staff includes modeling a high level of customer service, performance management, and participation in staff recruitment and selection process.
  • Supervise, schedule, evaluate, and oversee work assignments of Facilities and Fleet staff; manage unit workflow.
  • Conduct or schedule periodic inspections of the physical condition and operating efficiency of mechanical equipment.
  • Oversee the operation of building automation and security systems, including the contracts for these systems.
  • Prepare reports and budget requests, and assist in maintaining records of supplies and equipment used by MPL Facilities and Fleet Services.
  • Supervise custodial staff in the absence of Building Services Supervisor(s).
  • Assume responsibilities in the absence of the Library Facilities Manager.

Contractor Coordination

  • Coordinate routine maintenance with contractors, including electrical, carpentry, painting, and masonry.
  • Obtain estimates for emergency and routine maintenance.
  • Monitor contracted projects from inception through completion; verify completed assignments to ensure that quality work is being performed and verify proper invoicing.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

Ø  Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s COVID-19 Vaccination Policy here.

Ø  The Library Facilities Maintenance Supervisor is required to file a statement of economic interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics.

 

The Library Facilities Maintenance Supervisor must be willing and able to do the following:

  • Work beyond regular business hours as necessary, including being on call 24/7 during emergencies such as equipment failure, theft or vandalism, fire, water detection, and weather damage.
  • Exert up to 50 pounds of force occasionally and 10-20 pounds frequently to move objects.
  • Perform medium physical work that includes standing, walking, and climbing; crouching and kneeling; and making repetitive motions.
  • Withstand variable environmental conditions (temperature changes and exposure to dust), both outdoors and indoors (including loading docks and garages).
  • Ability to travel frequently to MPL buildings and other remote work locations.

Minimum Requirements

  1. Regular status as a City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
  2. Associate degree in heating, ventilation, and air conditioning (HVAC), mechanical engineering, facilities management, construction technology, architectural studies, or a closely-related field from an accredited college.
  3. Three years of experience in building and grounds maintenance and operations for a large, complex facility, including installing and repairing heating and cooling systems.
  4. Two years of full-time supervisory experience in the facilities maintenance field (can be concurrent with #2, above).
  5. Valid driver’s license at time of appointment and throughout employment, and availability of an insured personal vehicle for use at work. (Private automobile allowance may be paid pursuant to Section 350-183 of the Milwaukee Code).

Equivalent combinations of training and experience may also be considered.

 

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Desirable Qualifications

  • Bachelor’s degree in facilities, construction, or technology management; mechanical engineering; architecture; or a related field from an accredited college or university.
  • Licensure in a building trade such as HVAC technician, carpenter, electrician, or plumber.

Knowledge, Skills, Abilities & Other Characteristics

TECHNICAL:

  • Knowledge of best practices in the maintenance and repair of buildings, from historic to modern.
  • Knowledge of building trades, including HVAC, electrical, lighting and motors, plumbing, soundproofing, painting, carpentry, roofing, masonry, asbestos removal, and fire protection systems.
  • Knowledge of building automation and security systems; ability to operate control systems remotely.
  • Knowledge of facilities management practices and energy conservation strategies.
  • Knowledge of grounds maintenance in all seasons, including snow and ice control operations.
  • Knowledge of and commitment to accident prevention and safety.
  • Ability to read and interpret job-related documents, policies and procedures, blueprints, plans, and technical specifications.
  • Knowledge of mathematics, and the ability to assist with budget preparation and supply management.
  • Knowledge of facilities management and maintenance computer applications, computer aided drafting, and word processing and spreadsheet software.
  • Skill in using electrical, mechanical, and carpentry hand tools as well as measurement and controls testing devices.

COMMUNICATION AND INTERPERSONAL:

  • Ability to prepare accurate correspondence, specifications, and reports.
  • Interpersonal and customer service skills to build effective relationships with managers, colleagues, direct reports, other City officials and staff, contractors, and the public.
  • Ability to work cooperatively and effectively with people whose backgrounds may differ from one’s own.
  • Ability to remain calm in stressful situations, defuse emotionally charged situations, and seek solutions toward resolution.
  • Ability to communicate with patrons and others with the appropriate level of information, explanation, and professionalism.

SUPERVISORY:

  • Ability to assign duties, set performance standards, monitor work in progress, evaluate performance, and make hiring recommendations.
  • Ability to provide guidance and training and coach team members to success.
  • Ability to achieve customer service excellence through staff training and supervision, satisfactory complaint resolution, and contractor compliance.
  • Ability to effectively supervise contractors engaged in maintenance and construction services; ability to uphold decisions made by the Department.
  • Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

CRITICAL THINKING AND PROFESSIONALISM:

  • Commitment to staying current with advances in buildings and grounds maintenance and repair.
  • Analytical and problem-solving skills to be able to troubleshoot equipment and systems.
  • Organizational and time management skills to be able to effectively plan, track, and complete projects.
  • Ability to think independently and work with minimal supervision.
  • Situational awareness and the ability to remain composed during emergency situations.
  • Ability to maintain confidentiality, to serve with professionalism, honesty, and integrity, and to exercise responsible stewardship of City resources.

Current Salary

The current salary range (Pay Range 1GX) is $91,486-$96,768 annually, and the current resident incentive salary range for City of Milwaukee residents is $94,230-$99,671.  Appointment will be made in accordance with the provisions of the salary ordinance.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Milwaukee Public Library reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.


INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.


NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

Additional Information

  • Applications and further information may be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO Code = 103

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.