CUSTOMER SERVICE REPRESENTATIVE II
Recruitment #2301-0441DC-001
List Type | Transfer/Promotional |
---|---|
Requesting Department | DEPT OF NEIGHBORHOOD SRVCS |
Open Date | 1/20/2023 7:00:00 PM |
Filing Deadline | 2/17/2023 11:59:00 PM |
HR Analyst | Jamie Heberer |
Introduction
Purpose
The Customer Service Representative II provides
customer service and clerical support for the Department of Neighborhood
Services (DNS) in the Code Enforcement Section.
Essential Functions
Customer Service and Administrative
- Provide excellent customer service to internal and external customers by phone and in person, including responding to inquiries and explaining departmental policies and procedures.
- Provide coverage for complaint intake processes, including receiving, evaluating, responding, and assigning requests for inspectional services.
- Operate a variety of standard office equipment, including copiers, printers, and fax machines.
- Prepare and process correspondence, reports, and other documents using Microsoft Word and other automated systems.
- Proofread written materials to ensure accuracy and correct grammar, punctuation, vocabulary, and spelling.
Mail Processing and File Management
- Enter, update, and maintain data in various computer databases and file closed cases.
- Sort and distribute mail.
- Assist in conducting inventory and ordering office supplies.
We welcome
qualified individuals with disabilities who are interested in employment and
will make reasonable accommodations during the hiring process in accordance
with the Americans with Disabilities Act (ADA) of 1990, as amended by the
Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
Conditions of Employment
Please be
advised that new employees are required to have received either both doses of
the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to
their employment start date or have an approved religious or medical
accommodation prior to their employment start date. You can find further
information relative to the City’s COVID-19 Vaccination Policy here.
- Customer Service Representatives may be required to work weekends and holidays on occasion to meet departmental needs.
- Customer Service Representatives must be able to stand and walk as well as perform light physical work, including exerting up to 10 pounds of force to lift and move objects.
Minimum Requirements
1. Two years of full-time equivalent experience in an office setting performing administrative support duties closely related to the above functions.
Equivalent combinations of education and experience may be considered.
NOTICE: Please do not attach your academic transcripts
to your employment application. The hiring department will verify candidates’
education as part of the background screening process prior to extending any
job offers.
Knowledge, Skills, Abilities & Other Characteristics
Administrative
·
Knowledge
of general office procedures, systems and terminology.
·
Ability
to read and understand work-related documents.
·
Proficiency
using the basic features of word processing and email software to prepare
correct correspondence and documents.
·
Ability
to enter and edit data accurately.
·
Knowledge
of proper English writing mechanics and the ability to proofread documents and
reports.
·
Ability
to perform basic mathematical calculations to be able to double-check invoices,
statements, and supply orders.
·
Ability
to follow instructions given by superiors.
· Ability to process mail and ensure that office equipment is properly maintained.
Organizational
·
Ability
to organize and complete work assignments in a timely manner.
·
Ability
to manage multiple and competing priorities.
·
Ability
to accurately maintain numerical and alphabetical files.
Customer Service and Interpersonal
·
Customer
service skills, empathy, and tact to be able to serve the public and represent
the department positively.
·
Interpersonal
skills to positively and effectively interact with staff, other City
departments, outside agencies, the public, and City officials.
·
Teamwork
skills and ability to work cooperatively with people whose backgrounds may
differ from one’s own.
·
Ability
to maintain confidentiality and handle sensitive information carefully.
·
Honesty
and integrity.
·
Ability
to remain composed during stressful situations.
Current Salary
The current salary
range (Pay Range 6GN) is $37,717-$41,556 and the resident incentive salary range
for City of Milwaukee residents is $38,848-$42,803.
Appointment
will be made in accordance with the provisions of the City of Milwaukee Salary Ordinance.
Selection Process
THE SELECTION PROCESS will be job related and will consist of one or more
of the following: an evaluation of related education, experience and
accomplishments, written tests, interviews, or other assessment methods. The
Department of Employee Relations and the Department of Neighborhood Services
reserve the right to call only the most qualified candidates to oral exams,
performance tests, or personal interviews. Information from the selection
process will be used to make a hiring decision. Selected candidates will be
transferred and/or promoted to the position.
NOTE:
Transfer/Promotional Opportunities and Promotional Examinations are not open to
Milwaukee Public Schools employees or to the public. Only current City of
Milwaukee employees and civilian personnel in MFD and MPD hired through a City
Service Commission process who have successfully passed a probationary period
for a Civil Service position or who have status as a City of Milwaukee employee
in a fixed term position will be considered. Individuals with exempt,
provisional, temporary, or emergency appointments are not eligible for
transfer.
Additional Information
- APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
- If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
- The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
Conclusion
EEO = 603
The City of Milwaukee values and encourages diversity and
is an equal opportunity employer.