|Open Date||8/9/2022 2:30:00 PM|
|Filing Deadline||9/16/2022 11:59:00 PM|
|HR Analyst||Jeff Harvey|
Under the direction of the Grants Fiscal Manager, the Accounting Specialist monitors the financial activities of grants by conducting on-site fiscal reviews of recipient organizations.
- Perform daily grant accounting functions to ensure timeliness and accuracy in financial data.
- Maintain accounting controls to ensure that grant activities are in accordance with Generally Accepted Accounting Principles (GAAP) and Office of Management and Budget (OMB) requirements.
- Enforce accounting policies and procedures for the grants to ensure compliance with the City’s guidelines and Federal and State requirements.
- Monitor receipt of grant revenue and process deposits of the funds in a timely manner.
- Monitor, analyze, and reconcile grant transactions to ensure timeliness, accuracy, consistency, and completeness of financial data.
- Prepare or review required financial reports, reimbursement requests, and/or drawdowns for the grants.
- Process audit confirmations relating to sub-award grant expenditures.
- Perform year-end closing activities and prepare supporting schedules
- Perform assigned on-site fiscal review of organizations that receive grant funds from the City and make recommendations for improvement.
- Follow up with review findings and recommendations until resolved and compliant with the grant requirements.
- Perform desk review of audit reports of the sub-grantees who expend $750,000 in annual Federal grant funds, determine whether the audits are acceptable under OMB requirements, and issue management’s decisions on findings that impact the City’s awards.
- Follow up on audit findings to ensure timely and appropriate resolution.
- Collect and review cost allocation plans from sub-grantees in compliance with the uniform grant guidance.
- Perform preliminary review of organizations initially receiving funds from the City to determine if the entity’s recordkeeping system, administrative polices, and internal controls are adequate.
- Provide guidance to sub-grantees and accounting support staff as needed.
Conditions of Employment
- The Accounting Specialist must have the ability to travel to various organizations to perform on-site fiscal reviews.
Equivalent combination of education and experience may be considered.
Knowledge, Skills, Abilities & Other Characteristics
- Knowledge of principles and practices concerning grant administration and audits, including knowledge of GAAP and OMB requirements, City of Milwaukee guidelines, and Federal and State requirements.
- Knowledge of business and management principles needed to develop and coordinate the grant budget.
- Knowledge of auditing techniques and procedures.
- Ability to read, understand, and interpret contracts, budgets, financial statements, accounting policies and procedures, corporate documents, and audit reports.
- Ability to proficiently use spreadsheets, databases, word processing software, and statistical programs.
- Ability to organize work to effectively and efficiently use resources to accomplish multiple tasks according to deadlines.
- Skill in conducting research, analyzing complex issues, and formulating recommendations.
- Ability to work well independently and function as part of a team.
- Effective verbal communications skills, including the ability to present data and findings in a concise and clear manner before various audiences.
- Effective written communication skills, including the ability to credibly write reports, business correspondence, emails, and procedures manuals so they can be understood by individuals at all levels of the organization.
- Ability to practice active listening by giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate.
- Ability to lead and work cooperatively with team members, grant partners and participants, departmental representatives, and City officials.
- Ability to work cooperatively and fairly with people whose backgrounds may differ from one's own.
- Ability to plan, organize, and prioritize work to achieve objectives within deadlines.
- Ability to initiate and complete projects in a timely manner with limited supervision.
- Ability to perform under pressure, to manage multiple priorities, and to work within tight time constraints.
- Ability to maintain composure during stressful situations.
- Ability to effectively analyze and resolve issues and as well as to exercise sound judgment.
- Ability to use logic and reasoning to identify problems and make sound decisions, including situations where only limited information is available.
- Attention to detail.
- Ability to apply ethics and exercise the importance of independence.
- Honesty, integrity, and the ability to maintain confidentiality.