MANAGEMENT TRAINEE

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.  

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The Milwaukee Health Department (MHD) Laboratory is seeking a detail-oriented, timeline-driven, recent college graduate for the position of Management Trainee; the successful candidate will be placed in an appointment that will last up to 12 months.  

The Management Trainee will assist the MHD Leadership in managing the administration of multiple operational, technical and grant-funded projects, and will provide assistance documenting program metrics and tracking the demonstrable objectives and deliverables that impact Laboratory performance and outcomes.    

While appointments to Management Trainee are limited to up to one year, transfer/promotional opportunities to positions within the City of Milwaukee may be available prior to completion of the trainee period.

Budget, Finance, and Grant Administration

• Manage delivery of multiple project requirements, including laboratory grants.
• Assist with maintaining budget plans and records of contracts; work with MHD Finance and Administration staff to track related receipts and invoices.
• Track changes in project scope, schedule, and costs and communicate changes.
• Create, maintain, and distribute comprehensive project documentation.
• Participate in annual strategic planning process.    

Project Coordination   

• Develop and maintain detailed project plans to track grant progress.
• Ensure that all projects are delivered on time, within scope and budget.
• Measure project performance using appropriate metrics, systems, tools and techniques.
• Escalate changes to projects as necessary, including changes that impact other projects and/or grant deliverables.
• Manage monthly metrics, ensure all metrics are input accurately and consistently by appropriate team members, report on performance indicators, and escalate issues with metrics to administrative team.
• Manage annual external evaluations, including the regulatory audits in an effort to develop impact measures.

Customer Focus

• Manage relationships with various stakeholders including administrative contact of grants and other partners involved in projects.
• Support MHD Laboratories leadership (i.e. Laboratories Director, Assistant Laboratories Directors, and the Laboratories Operations Director) by providing information on allocated funding, identifying areas where resources are needed, and providing understanding on funder and external evaluator requirements.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• Individuals who complete an application for general City employment on or after September 1, 2021 and are subsequently appointed to a position must provide proof of being vaccinated against COVID-19 (i.e., received both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine) or have an approved religious or medical accommodation within ten business days of their employment start date.
• To meet the needs of the department, the Laboratory Management Trainee may be required to report to all MHD laboratories and clinics at various health center locations and therefore, may be exposed to infectious agents or toxins while performing the duties of this job.
• Must wear industry related personal protective equipment (PPE) such as gloves, facemask, or face shield.
• Required pre-employment vaccines include:
  • TB Test (at time of hire and annually through-out employment)
  • MMR Vaccine
  • Hep B Vaccine
  • Varicella Vaccine
• Required pre-employment test include:
  • Physical Exam
  • Vision Exam
  • Audio-Gram

1. Bachelor’s degree in healthcare, healthcare administration, business administration, or a related field from an accredited college or university within the past two years (at time of application).

Note 1: Students in their final year of college (at time of application) may participate in the selection process, but are not eligible for appointment until they have completed their degree.

Note 2: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application. Applications without transcripts attached will be considered incomplete and will be rejected. Student/unofficial copies are acceptable; however, your transcript must be legible and include your college/university name, your name, the degree completed (if applicable) and the date completed.

Technical

• Ability to effectively track the status of ongoing projects and find needed documents and information quickly.
• Knowledge of basic computer software applications to facilitate work processes (e.g. word processing, spreadsheet, and presentation software).
• Skill in reading and interpreting a variety of technical written materials.
• Ability to proofread documents for accuracy and for grammar, punctuation and spelling.
• Ability to review and analyze data and apply the results to reach accurate conclusions.

Time Management/Judgment

• Ability to plan and organize work.
• Ability to meet established timelines.
• Ability to maintain the quality of work through careful attention to detail.
• Ability to meet outcomes by assessing the facts, risks and rewards, goals, and outcomes.
• Ability to approach problems in a logical manner and develop and implement solutions an evaluate outcomes.
• Ability to anticipate problems, seek out information, and show persistence in finding solutions.

Communication and Interpersonal Skills

• Ability to present information in a clear and concise manner verbally and in writing to accurately express facts, data, and statistics.
• Ability to establish and maintain positive relationships with supervisors, co-workers, and the public in order to meet organizational goals and objectives.
• Cultural awareness and sensitivity; ability to work cooperatively, effectively, and fairly with co-workers and citizens whose backgrounds may differ from one’s own.
• Professionalism, honesty, integrity, and the ability to maintain confidentiality.

The current starting salary (PG 2EX) is $48,670 and the resident incentive starting salary for City of Milwaukee residents is $50,130.

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance 
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 11 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Note: Management Trainees are not eligible to participate in the employees’ retirement system.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, written tests, interview, or other assessment methods.  The Department of Employee Relations reserves the right to call only the most qualified candidates to oral exams, performance tests or personal interviews. Information from the selection process will be used to make a hiring decision.  

INITIAL FLING DATE- The examination will be held as soon as practical after Thursday, September 23, 2021, Thursday, September 29, 2021 Extended to Monday, October 4, 2021 Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATION and further information may be accessed by visiting www.jobaps.com/MIL.
• Applications and transcripts should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E. Wells St., Room 706, Milwaukee, WI 53202

EEO 204

Appointment to a Management Trainee assignment is limited to one year of service. The eligible list resulting from this examination may be used to fill similar City of Milwaukee positions.

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.