HEALTH BUDGET AND ADMINISTRATION MANAGER

Recruitment #2107-4991-001

Introduction

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Purpose

The Health Budget and Administration Manager serves at the chief adviser to the Health Commissioner on strategic financial planning and budgeting, grant funding allocation and general business operations. The incumbent in this position is responsible for policy development through the performance of financial management functions including grant and project review and implementation, budget preparation and monitoring, accounting activities, purchasing, capital and asset forfeiture management, and other financial duties.

Essential Functions

BUDGET ADMINISTRATION AND FINANCIAL MANAGEMENT

  • Plan and oversee the implementation of Milwaukee Health Department’s (MHD’s) policies and projects through the development and monitoring of the operating, capital, asset forfeiture, and special projects budgets.
  • Provide regular reporting and updates to the Health Commissioner as to the status of ongoing MHD projects and their relationship to MHD operating budgets.
  • Assist in policy recommendations within goals established by the Heath Commissioner.
  • Monitor department actions in terms of financial management, including salary, capital, and asset forfeiture reporting and management.
  • Develop and monitor the annual budget, in consultation with the Commissioner, senior leaders across MHD, and the Budget Office.
  • Oversee and monitor departmental purchasing and accounting procedures, including control of expenditures, approval of contract bids, approval of payments for services and contract administration.
  • Provide guidance and training to the MHD Leadership Team relative to monitoring budgets, grant milestones, and other financial activities.  

PROFESSIONAL RESPONSIBILITIES

  • Coordinate and prepare departmental responses to requests from other City agencies or external entities. Monitor relevant Common Council (CC) Committees and coordinate departmental responses.
  • Represent the MHD at CC meetings on all financial matters.
  • Work with CC, the Office of the Comptroller, and the City of Milwaukee Budget Office relative to project and budgeting matters.
  • Monitor departmental activities to ensure that there are no adverse effects on the MHD operating, capital, asset forfeiture, or other budgets and that proper procedures are followed.
  • Ensure regular auditing of grant funding allocation.  

STAFF OVERSIGHT

  • Manage a team comprised of Accounting staff (Accountants, Health Accounting Assistants, an Accounting and Grant Specialist, and a Management Accountant – Senior) and an inventory control assistant to include assigning, directing, and evaluating work, providing coaching and training, and selecting and hiring staff.
  • Provide assistance to the Health Commissioner and the MHD Leadership Team relating to various management issues.  

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

The Health Budget and Administration Manager must be willing and able to work beyond standard business hours on occasion based on the needs of the department.

Minimum Requirements

  1. Bachelor’s degree in business or public administration, accounting, finance, or a closely related field from an accredited college or university.
  2. Five years of progressively responsible experience in financial management, policy analysis, and budget preparation.  

Equivalent combinations of education and experience will be considered.  

IMPORTANT NOTE: College transcripts are required and must be received by the application period closing date. Transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov.  Applications without transcripts attached will be considered incomplete and will be rejected. Student/unofficial copies are acceptable; however, your transcript must be legible and include your college/university name, your name, the degree completed (if applicable) and the date completed.

Desirable Qualifications

  • A related master’s degree in business or public administration, accounting, finance or a closely related field from an accredited college or university.
  • Public sector experience.
  • Supervisory experience.

Knowledge, Skills, Abilities & Other Characteristics

TECHNICAL

  • Knowledge of the structure and functions of municipal governments in order to perform budgeting administration and financial management to support the development and implementation of policies and procedures.
  • Familiarity with and ability to adhere to Governmental Accounting Standards Board (GASB) standards.
  • Ability to gain comprehensive knowledge of the City of Milwaukee’s budgeting process, procedures, preparation, and administration.
  • Ability to become proficient with the City of Milwaukee’s purchasing processes. Project management knowledge and skills.
  • Ability to read and understand complex documents, such as policies and technical publications.
  • Knowledge of the capabilities of information technology to improve operations.
  • Proficiency using the advanced features of software applications, especially spreadsheet, word processing and databases; ability to learn to effectively utilize the PeopleSoft Financial Management Information System (FMIS).  

COMMUNICATION, INTERPERSONAL, AND SUPERVISORY

  • Written communication skills to be able to compose well-crafted policies, reports, and correspondence.
  • Verbal skills to be able to clearly convey information to customers.
  • Presentation skills to be able to represent the department before various audiences.
  • Ability to establish and maintain effective working relationships with the MHD leadership team and staff, City officials and staff, other agencies, vendors and the public.  
  • Ability to work cooperatively in a team-oriented environment with people whose backgrounds may differ from one’s own.
  • Supervisory skills, including the ability to assign duties, set performance standards, provide coaching and training, monitor work in progress, evaluate performance, and make hiring recommendations.
  • Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.  

CRITICAL THINKING AND PROFESSIONALISM

  • Ability to plan and organize work, manage changeable priorities, and meet deadlines.
  • Ability to analyze and solve complex problems, decision-making skills, and sound judgment.
  • Ability to perform well under pressure and to remain calm.
  • Ability to represent the department with the utmost professionalism, honesty, and integrity.
  • Ability to provide responsible stewardship of City resources.
  • Ability to maintain confidentiality and information security.

Current Salary

The current salary range (1HX) is $70,827-$99,154 annually, and the resident incentive salary range for City of Milwaukee residents is $72,952-$102,129 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:  

  • Defined Benefit Pension Plan
  • 457 Deferred Compensation Plan
  • Health and Dental Insurance
  • Comprehensive Wellness Program
  • Onsite Clinic Services
  • Onsite Employee Assistance Program
  • Alternative Work Schedules
  • Long Term Disability Insurance
  • Group Life Insurance        
  • Tuition Benefits         
  • Paid Vacation
  • 11 Paid Holidays
  • Paid Sick Leave and other paid leaves         
  • Flexible Spending Arrangement        
  • Commuter Value Pass  

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.  

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations and the Milwaukee Health Department reserve the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.  

INITIAL FILING DATE - The examination will be held as soon as practical after Tuesday, August 17, 2021, Friday, August 27, 2021, Extended to Monday, August 30, 2021. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • APPLICATIONS and further information may be accessed by visiting https://www.jobapscloud.com/MIL.
  • Applications and transcripts should be submitted no later than the deadline listed above.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO Code 101

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.