INVENTORY ASSISTANT II

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Inventory Assistant receives and disburses materials, supplies and equipment to Department of Public Works employees and contractors; this position is critical in order to provide essential services to the City of Milwaukee residents, visitors and businesses.

Data Entry of Materials       

• Enter data into computer databases to produce requisitions, disbursements, or material receipts for all types of electrical, construction, traffic control, street, and sewer maintenance supplies.         
• Check all documents for accuracy.  Assist field and shop personnel in proper completion of disbursements and in the assignment of proper commodity codes.         
• Check material against packing slips and purchase orders and arrange for acceptance or rejection. Code all material and items as required.        
• Monitor all stock/non-stock material levels. Inform proper personnel of reorder action.         
• Verify accuracy of daily inventory transactions with material requisition and disbursement computer reports.  Adjust entries to correct discrepancies.         
• Conduct physical inventory counts on a daily, yearly or periodic basis as established; report variances to supervisor for investigation and action.  

Disbursement of Materials         

• Assist in unloading new material from trucks and transport material within stockrooms and storage yards or between storage areas and/or various fabrication shops.  Ensure material is secured properly.         
• Pack materials for shipment and/or return to vendors. Load vehicles for returns and disbursement of materials.         
• Deliver materials to construction sites. Make emergency pickups from vendors and mail runs between stores and various division offices and facilities.         
• Perform general store housekeeping functions, keeping all bins/shelves well stocked and orderly. Organize, adjust maintain and clean shelving and other inventory areas.         
• Operate vehicles and equipment such as forklift, hand tools, mobile crane, overhead crane and pallet jacks.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• Ability to work outside in extreme weather conditions.         
• Ability to lift and carry up to 50 pounds of equipment/material alone.         
• Ability to stand for long periods of time, up to eight hours per day.         
• Ability to operate equipment used in the inventory area including forklifts, skid steer, pallet jacks and hand carts.         
• Ability to climb ladders and bend regularly.

1. One year of storekeeping experience (i.e., receiving, checking, storing, disbursing, etc.) related to the essential functions of this position.  
2. Valid driver’s license at time of appointment and throughout employment.

Technical Skills     

• Knowledge of storekeeping, warehousing and inventory procedures.         
• Data entry and computer skills to use the computer to enter data from customer requests.         
• Ability to utilize standard computer software including Microsoft Word and Excel.         
• Ability to use office equipment such as multifunction copy machine, calculator and other office supplies.        
• Ability to learn new software, systems and equipment as they become available, including those related to inventory management and barcoding.         
• Ability to read and interpret blue prints, forms, policies and procedures.         
• Ability to follow verbal and written instructions.         
• Ability to distinguish between letters and numbers to accurately document and identify commodities.

Communication, Interpersonal and Customer Service Skills         

• Oral communication skills to effectively communicate over the phone or in person.       
• Written communication skills to be able to write clear documents and correspondence.         
• Customer service skills to effectively meet the needs of customers inside and outside the organization.         
• Interpersonal skills and the ability to build and maintain effective working relationships with staff and vendors.         
• Ability to work cooperatively and fairly with others whose backgrounds may differ from one’s own.

Organizational and Critical Thinking Skills         

• Problem solving skills to find solutions to unique situations that occur (e.g., form not filled out correctly or missing information).         
• Ability to multitask to meet the needs of internal and external customers.         
• Attention to detail to ensure accurate receipt, storing and distribution of materials.        
• Organizational skills to efficiently complete work tasks.         
• Ability to complete forms accurately and completely.         
• Problem solving skills.         
• Ability to plan, organize, and prioritize workload in order to meet deadlines.         
• Ability to exhibit professionalism and demonstrate dependability and flexibility.

The current starting annual salary (PG 6HN) is $37,456. The City of Milwaukee resident incentive is $38,580 annually. Appointment will be made in accordance with the provisions of the salary ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The examination will be held as soon as practical after Monday, June 21, 2021. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• Applications and further information can be accessed by visiting www.jobapscloud.com/MIL.           
• Applications and transcripts should be submitted no later than the deadline listed above.        
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.

EEO 605

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.