ACCOUNTING PROGRAM ASSISTANT III

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Accounting Program Assistant III provides technical support to City departments and subrecipients of the City’s grant awards and enforces grantor requirements and the city’s procedural guidelines to ensure compliance.

Grant Cost Tracking

• Process subrecipients’ cost reports and city departments’ vouchers for payment.  Verify supporting invoices, budgetary line information and amounts for compliance with allowable cost requirements and consistency with approved budgets and cost allocation plans. 
• Budget check, approve and schedule vouchers for timely payments and posting in the Financial Management Information System (FMIS).  Verify subrecipients’ proof of liability insurance coverage prior to payment approval.
• Prepare corrected cost reports and written correspondence to subrecipients, detailing adjustments made on cost reports.
• Monitor inconsistencies and discrepancies in cost reports and document any findings as possible questioned costs for further evaluation by accounting specialists.
• Process cash advance requests; reconcile the cash advance balances reported and make adjustments as necessary.

Administrative Support

• Provide diligent testing during FMIS updates and upgrades.  Assist audit team with test work during fiscal site reviews of subrecipient agencies.
• Pick up, safeguard and prepare checks for distribution to subrecipients.  
• Maintain accurate records of the grants in accordance with federal grant record keeping requirements; prepare inactive records for storage.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Three years of progressively responsible accounting or financial support experience performing duties closely related to the essential functions of this position. 

Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• College coursework in accounting. 

Technical

• Knowledge of accounting concepts, accounts payable processes and understanding of grants allowable cost requirements.
• Ability to perform accurate calculations to reconcile and make entry adjustments for cost reports.
• Ability to effectively and efficiently utilize the City’s financial management information system (Oracle/PeopleSoft).
• Ability to use standard office software, including Excel and Word.
• Ability to understand and apply accounting concepts to relevant City business processes and guidelines.
• Ability to read and interpret work-related documents.

Communication and Interpersonal

• Great customer service skills.
• Written communication skills to craft effective correspondence and reports.
• Verbal communication skills to interact with recipients of City grant funds and to provide guidance on grant tracking and reporting measures.
• Ability to work well with others in a team setting as well as independently.
• Ability to build effective working relationships with managers, fellow staff, and other contacts.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

Critical Thinking and Professionalism

• Analytical, and problem-solving skills.
• Ability to plan, organize, and prioritize work.
• Attention to detail and ability to produce accurate work under strict deadlines.
• Honesty, integrity, and the ability to maintain confidentiality. 

The current starting salary (Pay Range 5GN) is $50,384 annually, and the current resident incentive starting salary for City of Milwaukee residents is $51,896 annually. 

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit http://city.milwaukee.gov/Benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience, and/or responses to supplemental questions; a written or performance test; a structured interview; or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO Code = 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.