LEGAL OFFICE ASSISTANT 2

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Applying an advanced knowledge of legal terminology, documents and procedures, the Legal Office Assistant II provides administrative support to the Assistant City Attorneys.

Administrative

• Process, prepare, type, and copy various documents, including, pleadings, correspondence, opinions, ordinances, contracts and agreements.
• Generate complex legal documents such as briefs, motions, reports and memorandum from minimal instructions and in support of assigned attorneys.
• Prepare responses to legal correspondence either from dictation, verbal instruction or independently.
• Review files, case documents, and affidavits for completeness, timeliness and errors; provides information to attorneys and research case files.
• Contact other attorneys and parties to legal actions to obtain or relay technical information related to the case.

Customer Service

• Answer telephones, direct calls, and take messages.
• Provide excellent customer service to internal and external customers by phone and in person, including responding to inquiries and explaining departmental policies and procedures. 

Data and File Management

• Enter and retrieve case information using appropriate computer-based data systems; prepare reports requiring the extraction of database information.
• Maintain filing system, including filing documents in paper and electronic formats.
• Assist City Attorneys with gathering necessary case information.  

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Two years of legal administrative support experience within a law office or legal environment.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Technical

• Knowledge of legal documents, briefs, pleadings, correspondence, and procedures.
• Knowledge of administration and clerical procedures.
• Ability to read and understand work related documents.
• Ability to utilize the Microsoft Office Suite and Case Management software such as ProLaw and/or eDocs.
• Knowledge of the structure and use of the English language, including word meaning, spelling, composition and grammar.

Interpersonal/Communication

• Verbal communication skills to effectively communicate with residents, co-workers and management.
• Written communication skills to prepare documents and reports.
• Ability to work with diverse groups of people, including coworkers, supervisors, public officials, people in other departments and the public.
• Ability to provide excellent customer service to individuals from all economic, educational, and cultural backgrounds.

Organizational

• Ability to manage a high level of detail with accuracy.
• Ability to be adaptable to changing situations.
• Ability to coordinate and organize work assignments and complete multiple projects simultaneously.
• Ability to coordinate meetings and manage calendars for supervisors and staff.
• Ability to process mail, manage supplies, and ensure that office equipment is properly maintained. 

Judgment/Professionalism

• Ability to remain composed during stressful situations.
• Ability to use logic to determine the strengths and weaknesses of various approaches to problems.
• Ability to handle sensitive information carefully.
• Honesty, integrity, and the ability to maintain confidentiality.
• Ability to serve as an effective steward of City resources.

The current starting salary (Pay Range 6ON) is $53,074 annually, and the resident incentive starting salary for City of Milwaukee residents is $54,666 annually.

BENEFITS

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Paid Parental Leave
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 12 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times.   The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• Applications and further information may be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located at City Hall, 200 E. Wells St., Room 706, Milwaukee, WI 53202.

EEO CODE = 603

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.