ACCOUNTING ASSISTANT III

Following City of Milwaukee and Milwaukee Water Works policies and procedures, Public Service Commission (PSC) regulations and generally accepted government accounting principles, the Accounting Assistant III performs various general accounting, procurement, and accounts payable functions within the Accounting Section of the Milwaukee Water Works (MWW).

Accounts Payable

• Using Oracle’s PeopleSoft Financials (Financial Management Information System, or FMIS), enter invoices received for the Business Section's Administration, Accounting, Customer Service and Technical Services units and MWW's Engineering section; process invoices for payment.
• Create direct purchase orders or invoices involving blanket purchase orders and process payments.
• Review disposition issues that involve open encumbrances and purchase orders from the prior year; provide adjustments once prior years’ carryovers have been posted by the Comptroller’s Office.

Requisition/Purchase Orders

• Enter and process sub-requisition information into FMIS for commodities and services to initiate purchase requisitions.
• Maintain detailed records of all MWW's requisitions, sub-requisitions and related paperwork and respond to inquiries from Purchasing, MWW section managers and/or others regarding related issues.
• Process MWW travel request paperwork.
• Order and distribute supplies.
• Review and process biweekly ProCard activities for submission to the Comptroller’s Office and assist the ProCard manager with related tasks.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

City’s COVID Vaccine Policy:

To be considered fully vaccinated for purposes of this policy, all individuals who have accepted an employment offer must complete an FDA-approved vaccine at the recommended dosage and time interval prior to their employment start date, or have an approved religious or medical accommodation prior to their employment start date. Unless a job candidate has an approved religious or medical accommodation from the City of Milwaukee (see below), they must submit the Vaccination Attestation form prior to their employment start date. You can find further information relative to the City’s Covid-19 Vaccination Policy here. 

1. Regular status as City of Milwaukee employee having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
2. Three years of experience performing accounting and/or bookkeeping work OR an associate degree in accounting, finance, business, or a related field from an accredited college and one year of experience performing accounting and/or bookkeeping.

Equivalent combinations of education and experience may also be considered.

IMPORTANT NOTE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Experience in governmental accounting.

Technical

• Knowledge of accounting principles and practices.
• Ability to comprehend and effectively navigate City of Milwaukee, PSC, Water Works accounting, purchasing and billing policies and procedures.
• Ability to comprehend and accurately apply generally accepted government accounting principles.
• Ability to effectively utilize computerized accounting systems, spreadsheets, and access databases.
• Ability to use the appropriate mathematical methods or formulas to complete work assignments.
• Attention to detail to ensure the accuracy of calculations and financial reports.
• Ability to read and interpret job related materials.

Communication and Interpersonal

• Verbal communication skills to clearly convey technical information to various audiences.
• Written communication skills to create business correspondence and reports.
• Ability to work both independently and to function as part of a team.
• Knowledge of the principles and processes for providing customer service for internal and external customers.
• Ability to work in a collaborative environment with people whose backgrounds may differ from one’s own.

Critical Thinking and Planning

• Ability to exhibit exemplary professionalism.
• Ability to identify problems and develop and implement effective solutions.
• Ability to organize, prioritize and complete work assignments using effective time management skills.
• Ability to work effectively under strict deadlines with varying priorities.
• Attention to detail to ensure accuracy for accounting transactions and activities.

The current starting salary (Pay Range 5EN) is $44,007 annually, and the current resident incentive starting salary for City of Milwaukee residents is $45,327. Appointment will be made in accordance with the City of Milwaukee Salary Ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of related education, experience and accomplishments, an evaluation of written communication, interviews, and/or other assessment methods. The Department of Employee Relations and the Milwaukee Water Works reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the hiring authority.

NOTE: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. Only current City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• Applications can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO 602

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.