PORT FINANCE AND ADMINISTRATION OFFICER

Recruitment #2302-5038-001

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Introduction

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed historic charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.

 

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.


Purpose

As a member of the Port’s management leadership team, the Port Finance and Administration Officer provides a range of financial services for Port Milwaukee, including preparing capital and operating budgets, coordinating and administering grants, creating required reports, and coordinating personnel and procurement activities.

Essential Functions

Operational Management

  • Provide management and oversight of the Port’s financial operations, including operations and maintenance (O&M), capital, purchasing, accounts payable/receivable, invoices and inventory controls, various grants, and adherence to City and departmental policies.
  • Develop and implement departmental policies that guide collection activities and reporting.
  • Under the direction of the Port Director, coordinate annual budget development to plan for fiscal needs of all sections.
  • Monitor expenditures and revenue, requesting fund transfers and changes as needed.
  • Prepare budgetary reports, establish and implement fiscal policy, and communicate and transmit information to the Board of Harbor Commissioners, Port management team, and the Mayor’s Office via the MAPP process.
  • Develop revenue and capital budget forecasts; act as liaison on capital projects, including evaluating proposals, monitoring progress, and reporting expenditures to necessary entities.
  • Coordinate all Port funding sources (city, state, federal, and grant) and prepare and submit all necessary compliance requirements, ensuring proper allocation, payment, and reporting.
  • Assist in the development and preparation of grant applications and coordinate the implementation, administration. and compliance reporting requirements of the grants.
  • Work with the Office of the Comptroller and Department of Administration (DOA)-Budget and Management Division on year-end reporting activity.
  • Conduct and prepare financial analyses of existing and proposed Port projects and leases.
  • Represent the Port before various committees.
  • Perform analyses and strategic planning for future Port investments.

Personnel Management

  • Serve as the departmental personnel officer by evaluating and administering requests for leave and accommodations and investigating and resolving employee complaints and issues.
  • Facilitate filling of department vacancies by working with section managers, the Budget and Management Division, and the Department of Employee Relations (DER) to identify and interview qualified candidates; support all Port sections with the hiring process.
  • Facilitate department trainings: update and maintain Port work rules to reflect any changes to City policies and ordinances.
  • Ensure departmental compliance with FMLA, ADAAA, anti-harassment, and other Citywide policies.
  • Provide advice and counsel to supervisors regarding performance reviews, work rules, policies and procedures; evaluate and perform disciplinary actions and grievances; process transactions, such as separations, layoffs and retirements; oversee and review payroll and personnel requisitions and make hiring recommendations.
  • Process personnel transactions in accordance with state and federal laws, civil service rules, and Board policies.

Administration and Support

  • Serve as the purchasing agent for Port Milwaukee procurement activity.
  • Coordinate Request for Proposal (RFP) and Bid activity for Port projects and services.
  • Complete and submit quarterly reports to the DOA-Purchasing Division.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s Covid-19 Vaccination Policy here.

Minimum Requirements

  1. Bachelor’s degree in accounting, business administration, or a closely related field from an accredited college or university.
  2. Four years of progressively responsible, professional level experience in budgeting, financial management, and human resources management, performing duties related to this position.

Equivalent combinations of education and experience may be considered.

 

Notice: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Knowledge, Skills, Abilities & Other Characteristics

Technical

  • Knowledge of governmental accounting principles, budgeting, and financial management.
  • Knowledge of compliance requirements for funding sources.
  • Knowledge of financial analysis for future investment projects.
  • Knowledge of budget development and preparation.
  • Knowledge of mathematics and statistics and the ability to make accurate calculations to execute various functions such as budgeting and reporting.
  • Knowledge of financial operations including O&M, capital, purchasing, accounts payable/receivable, invoice and inventory controls, and grants.
  • Skill in developing revenue and capital budget forecasts.
  • Ability to establish and implement fiscal policy.
  • Ability to develop and prepare grant applications.
  • Ability to coordinate the implementation, administration and compliance reporting requirements of grants.
  • Ability to coordinate all human resources functions including Family Medical Leave Act (FMLA), oversight of payroll, hiring, discipline, counseling, and coaching.
  • Knowledge of human resources principles and best practices.
  • Knowledge of the laws, rules, and regulations governing the practices and procedures of human resources.
  • Ability to administer work rules, policies, and procedures.
  • Ability to administer compensation, benefits, and performance management systems.
  • Ability to advise and counsel employees on human resources topics.
  • Ability to use standard computer programs such as word processing, spreadsheet, database, and the Internet; above average knowledge of Microsoft Excel functions.
  • Ability to use query data for analysis and reporting.
  • Ability to read and interpret reports.

Communication and Interpersonal

  • Ability to build and maintain good working relationships with staff, tenants, customers, partner agencies, City managers, and elected officials.
  • Written communication skills, including the ability to develop and prepare grant applications, correspondence, and budget reports.
  • Verbal communication skills to be able to present information to a variety of audiences, including training sessions for Port personnel, financial presentations for Port customers, and budgetary information before Common Council hearings.
  • Ability to work cooperatively and effectively with coworkers and residents whose backgrounds may differ from one’s own.
  • Ability to foster an environment of inclusion wherein all employees are treated respectfully, are valued for their strengths, and feel that they can safely express themselves.

Professionalism

  • Ability to think critically and analytically.
  • Ability to handle confidential employee and financial information with discretion and good judgment.
  • Honesty and the ability to adhere to fundamental principles of ethical behavior for accountants.
  • Ability to be consistently objective when make recommendations and decisions.
  • Ability to exhibit exemplary professionalism.

Current Salary

The current salary range (Pay Range 1IX) is $96,345-$109,938, and the resident incentive salary range for City of Milwaukee residents is $99,235-$113,236. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.

 

The City of Milwaukee provides a comprehensive benefit program that includes the following:

· Defined Benefit Pension Plan

· 457 Deferred Compensation Plan

· Health and Dental Insurance

· Paid Parental Leave

· Comprehensive Wellness Program

· Onsite Clinic Services

· Onsite Employee Assistance Program

· Alternative Work Schedules

· Long Term Disability Insurance

· Group Life Insurance

· Tuition Benefits

· Paid Vacation

· 12 Paid Holidays

· Paid Sick Leave and other paid leaves

· Flexible Spending Arrangement

· Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits.

Selection Process

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience, and/or responses to supplemental questions; a written or performance test; a structured interview; or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job.

 

INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

Additional Information

  • APPLICATIONS and further information can be accessed by visiting www.jobapscloud.com/MIL.
  • If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
  • The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

Conclusion

EEO Code 102

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.