PURCHASING AGENT-SR

** THIS POSITION IS OPEN TO CURRENT CITY OF MILWAUKEE EMPLOYEES ONLY**

Under the direction of the Procurement and Compliance Manager, the Purchasing Agent‑Senior is responsible for the purchasing and contracting of materials, supplies, equipment, services, and construction related projects needed in the operation of the Redevelopment Authority (RACM) and the Department of City Development (DCD), in accordance with established purchasing policies and procedures.

Purchasing and Procurement Administration

• Develop, refine, and implement procurement procedures and policies.
• Prepare requests for proposals (RFPs) and bid documents.
• Arrange for formal advertising when required.
• Analyze and recommend awards to the lowest responsible and responsive bidder complying with specifications.
• Negotiate contracts, including cost estimates and specifications for maintenance services, skilled craftspersons, construction, and consulting.
• Prepare forms, purchase orders, and contracts.
• Process requisitions for Redevelopment Authority and all City Development items.
• Work with accounts payable and accounting staff to determine contract status and expenditure data information.

Contractor Relations

• Correspond with contractors regarding purchases and deliveries, and resolve any contract related disputes.
• Review and track contractor's payroll records for completeness and follow up as needed.
• Approve requests for payments to contractors relative to payroll submittals, compliance matters, and insurance updates.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date. You can find further information relative to the City’s Covid-19 Vaccination Policy here.

1. Regular status as City of Milwaukee employee, having successfully completed a probationary period for a civil service position, or status as a City of Milwaukee employee in a fixed term position.
2. Bachelor’s degree in business administration, public administration, management, economics, marketing, or a related field from an accredited college or university.
3. Two years of experience in purchasing or a closely related field.

Equivalent combinations of education and experience may also be considered.

NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

• Experience in purchasing in the public sector, including experience with the competitive bidding process.

TECHNICAL

• Knowledge of the methods and procedures for public sector procurement cycles.
• Ability to read and interpret complex technical documents.
• Knowledge of mathematics and the ability to make correct calculations to ensure accuracy.
• Ability to become skilled using automated purchasing systems.
• Proficiency using computer applications such as Microsoft Word, Microsoft Excel, and Oracle’s PeopleSoft Financial Management Information System (FMIS).

COMMUNICATION AND INTERPERSONAL SKILLS

• Written communication skills to professionally and effectively interact with a diverse group of internal and external customers.
• Ability to prepare clear and concise correspondence, specifications, procedures, and reports.
• Verbal communication skills to be able to clearly share information with internal and external customers.
• Interpersonal and teamwork skills to be able to build effective working relationships with employees, contractors, and other contacts.
• Ability to work cooperatively and fairly with people whose backgrounds may differ from one’s own.

CRITICAL THINKING AND PROFESSIONALISM

• Ability to perform job responsibilities with accuracy and attention to detail.
• Ability to independently plan, organize, and prioritize work to achieve objectives within deadlines.
• Ability to exercise sound judgment and maintain confidentiality.
• Honesty, integrity, and adherence to accepted ethics and conduct principles and standards for purchasing professionals.

The current salary range (Pay Range 2JX) is $69,943-$89,016 annually, and the resident incentive salary for City of Milwaukee residents is $72,041-$91,686. Appointment will be made in accordance with the City of Milwaukee salary ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations and the Department of City Development reserve the right to call only the most qualified candidates to proceed in the selection process. Information from the selection process will be used to make a hiring decision. Selected candidates will be transferred and/or promoted to the position.

INITIAL FILING DATE – The selection process will be held as soon as practical after the deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. The applicant is responsible for attending all phases of the selection process at the time and place designated by the Department of City Development.

Note: Transfer/Promotional Opportunities and Promotional Examinations are not open to Milwaukee Public Schools employees or to the public. City of Milwaukee employees and civilian personnel in MFD and MPD hired through a City Service Commission process who have successfully passed a probationary period for a Civil Service position or who have status as a City of Milwaukee employee in a fixed term position will be considered. Individuals with exempt, provisional, temporary, or emergency appointments are not eligible for transfer.

• APPLICATIONS and further information may be accessed by visiting https://www.jobapscloud.com/MIL/.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

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The City of Milwaukee values and encourages diversity and is an equal opportunity employer.