DOCKETING SPECIALIST

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big-city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old-world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities and great restaurants.

The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

The Docketing Specialist classifies, enters and tracks all court and administrative cases in the City Attorney’s case management software, indexes relevant documents and identifies potential conflicts of interests.

Docketing    

• Review documents and create electronic case management entries based on paper documents, ensuring inclusion of necessary information for tracking, calendaring and monitoring.      
• Identify possible conflicts of interest.      
• Research court and agency requirements for deadlines, hearings, depositions, and appointments.       
• Advise staff on data entry requirements.       
• Administer docketing activities related to legal services including opinions, advice, document drafting and research requests.  

Case Management System Maintenance     

• Create and maintain docket types and categories.       
• Administer security access for attorneys and staff and for system features and functions.     
• Create queries and report templates.     
• Monitor the system daily to detect data corruption and errors.  

Record Retention      

• Coordinate closing of files (paper and electronic) including pleadings, motions, briefs, memoranda and exhibits.       
• Coordinate the storage of files including boxing, transporting, storage and retrieval.  
  
  

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date.  You can find further information relative to the City’s Covid-19 Vaccination Policy here.

1. Three years of professional experience working in a legal office setting as a legal office assistant, paralegal or equivalent position performing functions similar to those listed above.  

Equivalent combinations of education, experience, and job-related certifications may also be considered.

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application or sent via email to staffinginfo@milwaukee.gov. Applications without transcripts attached will be considered incomplete and will be rejected. Your transcript must be legible and include the following information:  the university or college name, your name, the degree completed (if applicable) and the date the degree was completed. Student copies are acceptable.

• Experience using ProLaw Case Management System, eDocs Document Management System or an equivalent database management system.

Technical

• Knowledge of legal documents, briefs, pleadings, correspondence, and procedures.
• Knowledge of administrative and clerical procedures.
• Ability to effectively utilize Microsoft Windows, Outlook, Microsoft Word and legal database programs.
• Knowledge of the structure and use of the English language including word meaning, spelling, composition and grammar.
• Ability to read and understand work related documents.
• Ability to manage a high level of detail with accuracy.

Communication and Interpersonal

• Verbal communication skills, including the ability to effectively communicate with residents, co-workers and management.
• Written communication skills; including the ability to prepare documents and reports.
• Ability to provide excellent customer service to individuals from all economic, educational, and cultural backgrounds.
• Ability to work with diverse groups of people, including coworkers, supervisors, public officials, people in other departments and the public.

Judgement and Responsibility

• Ability to use logic to determine the strengths and weaknesses of various approaches to problems.
• Ability to coordinate and organize work assignments and complete multiple projects simultaneously.
• Ability to be adaptable to changing situations.
• Ability to maintain confidentiality.

The current starting salary (6NN) is $45,913 annually, and the resident incentive starting salary for City of Milwaukee residents is $47,291 annually.

The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 11 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit https://city.milwaukee.gov/der/benefits. 

THE SELECTION PROCESS will be job-related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The examination will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

• APPLICATIONS and further information can be accessed by visiting www.jobapscloud.com/MIL.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.