HEALTH ACCOUNTING ASSISTANT

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big-city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities and great restaurants.

 The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.

Under the direction of the Health Budget and Administration Manager, the Health Accounting Assistant performs general accounting, financial records maintenance and accounts receivable processing in accordance with procedures established by the City Comptroller and the Milwaukee Health Department (MHD).

• Use Electronic Health Record (EHR) software and City systems to process Milwaukee Health Department (MHD) billing.
• Work as part of a team to implement updates to State and Federal health billing regulations.
• Resolve reimbursement, billing, claims processing and reporting issues.
• Generate reports, reconciliations, and and other data on the status and volume of MHD’s billing.
• Manage Protected Health Information in accordance with Health Insurance Portability & Accountability Act (HIPAA) standards.

• Review medical files, complete insurance claims and other forms for medical claims.
• Prepare and process claims to insurers, including Medicaid, for services provided by the MHD.
• Prepare reports, including quarterly and year-end revenue reports for MHD billing.
• Use EHR, Excel, and other software to generate reports and summaries of billing and receivable activities.
• Prepare reports and other records pertaining to billing timelines and statistics.
• Handle daily cash and check deposits of MHD revenue.

• Review documents for approval status; reconcile expenditures and follow and process reports.
• Administer commodity and equipment purchases and contracts in the City’s financial system.
• Monitor inventory control system and central supply activities for the Health Department.
• Generate reports on MHD purchasing activities, including orders, requisitions, and bids.
• Assist with record keeping and preparation of expenditure reports for all department activities.
• Ensure timely and proper documentation of MHD financial activities for audit and reporting purposes.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

• Please be advised that new employees are required to have received either both doses of the Moderna or Pfizer or one dose of the Johnson & Johnson vaccine prior to their employment start date or have an approved religious or medical accommodation prior to their employment start date.  You can find further information relative to the City’s Covid-19 Vaccination Policy here.

1. Three years of progressively responsible accounting or financial processing experience performing duties that are closely related to the essential functions of this position.  Equivalent combinations of education and experience may also be considered.

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application. Applications without transcripts attached will be considered incomplete and will be rejected. Your transcript must be legible (readable) and include the following information: the university or college name, your name, the degree completed (if applicable) and the date the degree was completed.

• College-level coursework in accounting or a related field.

Technical

· Knowledge of accounting concepts, including accounts receivable and payable processes.

· Knowledge of math and ability to perform accurate calculations.

· Ability to learn and to effectively utilize the City’s financial management information system (Oracle/PeopleSoft).

· Ability to perform system testing and research.

· Ability to use standard office software, including Excel and Word, in order to maintain complex spreadsheets, word processing documents, and reports.

· Ability to understand and apply accounting concepts to relevant City business processes and guidelines.

· Ability to understand and apply grant guidelines and policies.

· Ability to read and interpret work-related documents.

Communication, Interpersonal and Customer Service

· Customer service and interpersonal skills.

· Ability to maintain effective relationships with coworkers, internal customers, and the public.

· Ability to work cooperatively and fairly with coworkers and customers whose backgrounds may differ from one’s own.

· Ability to work in a team setting as well as independently.

· Ability to communicate effectively, both verbally and in writing.

Critical Thinking

· Analytical and problem-solving skills.

· Ability to plan, organize, and prioritize work.

· Meticulous attention to detail and ability to produce accurate work under strict deadlines.

Professionalism

· Honesty, professionalism, and the ability to maintain confidentiality.

THE CURRENT STARTING SALARY (PAY RANGE 5GN) is $42,442 annually and the current resident incentive starting salary for City of Milwaukee residents is $43,716 annually.

BENEFITS:  

The City of Milwaukee provides a comprehensive benefit program which includes:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 11 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass  

For full details of the benefits offered by the City of Milwaukee, please visit  https://city.milwaukee.gov/der/benefits.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The examination will be held as soon as practical after Friday, February 11, 2022. Receipt of applications may be discontinued at any time after this date without prior notice.  However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

APPLICATION PROCEDURE:

• Applications can be accessed by visiting www.jobapscloud.com/MIL.
• Applications and transcripts should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

EEO 501

The City of Milwaukee values and encourages diversity and is an equal opportunity employer.