Senior Administrative Assistant

Open only to Montgomery Fire/Rescue Employees

Recruitment #23-CI0051-04

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade.

**A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and MCCP Board Rules & Regulations**

Nature of Work

This is an advanced-level administrative position performing a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing direct support to large department upper level managers or cabinet members in a variety of administrative functions.  Work requires full knowledge of office administration and must demonstrate effective decision making.  Work procedures include but not limited to managing complex payrolls, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic financial/bookkeeping duties such as accounts payable, department billing and receiving payments.  Work in this class is non-routine and often cyclical in nature.  The employee carries out work in accordance with general instructions from the supervisor.  Senior Administrative Assistants typically supports supervisors, managers or directors over larger divisions or smaller departments. 

Minimum Qualifications

High School diploma or GED and two (2) years of responsible administrative experience which demonstrates full knowledge of multiple administrative functions such as payroll/financial duties, managing department documentation, purchasing and/or supporting supervisors or managers.  A technical certification in Office Administration or closely related area may substitute for one (1) year of experience.  Advanced training in office administrative or closely related area is preferred at this level.  

NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.  

NOTE:  Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register.  The current vacancy is with the City of Montgomery Fire/Rescue Department.  Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire.  For this reason, applicants are urged to fill in the online application and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If the number of qualified applicants exceeds the appropriate number of eligible applicants for immediate referral, a selection procedure will be administered. Tied scores will not be broken. If the number of qualified applicants is equal to or less than the appropriate number for referral, qualified candidates will be certified as equally qualified.

Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

This position is open only to City of Montgomery Fire/Rescue Department employees who have completed their probationary period and meet the minimum qualifications.

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