Administrative Assistant

Open only to City of Montgomery Fleet Mgmt Employees

Recruitment #21-CI0041-01

Nature of Work

This is an advanced-level clerical position where employees perform a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing full, direct support to smaller department managers, cabinet members or large division heads in a variety of administrative functions.  Work requires full knowledge of office administration.  Work procedures include but not limited to managing payroll, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic bookkeeping duties such as accounts payable, department billing and receiving payments.  Work in this class is non-routine and often cyclical in nature and must demonstrate effective decision making. The employee carries out work in accordance with general instructions from the supervisor.  Administrative Assistants typically support supervisors, managers or directors over larger divisions or smaller departments.

Minimum Qualifications

High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates full knowledge of office functions to include processing department documentation, record keeping, and assisting supervisors or managers with department functions.  A technical certification in Office Administration or closely related area may substitute for one year of experience.  Advanced training in office administrative or closely related area is preferred at this level.  NOTE: Three (3) years’ experience as an Administrative Support Specialist will qualify for this position.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any other vacancies that may occur during the life of the register.  The current vacancy is with the City of Montgomery Fleet Management Department.  Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, the supplemental questionnaire will be scored to rank the qualified applicants on the eligible register and tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order. 

Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 5:00 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

This position is open only to City of Montgomery Fleet Management employees who have completed their probationary period and meet the minimum qualifications.




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