Administrative Support Specialist

Recruitment #21-CI0031-01

Nature of Work

This is a functional job class performing a wide-range of general and specialized clerical procedures designed to assist departments in completing specific department functions. Work procedures include but not limited to general office duties such as typing various forms, reports, documentation, ordering supplies, organizing office filing systems, assisting in functions such as payroll and budget, handling cash drawers, office inventory, answering phones and/or basic bookkeeping.  Work in this class is not always repetitive and may be cyclical in nature.  Employees may exercise some judgment and decision making within the defined functions they support.  Employees in this class perform work requiring general office procedures as well as specific knowledge and abilities required by the department in terms of how it functions and personnel they support.  Employees in this class may supervise or lead lower level clerical/assistant employees.  Most positions support supervisors or managers in more specific duties in larger or more broad-based duties in smaller divisions or departments.

Minimum Qualifications

High School diploma or GED and two (2) years of basic clerical experience which demonstrates knowledge of general office functions (answering phones, filing, typing, greeting customers). A technical certification in Office Administration or closely related area may substitute for one year of experience. 

NOTE: Two (2) years’ experience as an Administrative Support Associate will qualify for this position.

Kind of Examination

Applications are being accepted to fill any vacancies that may occur during the life of the register.  The current vacancies are with the City of Montgomery, Montgomery County, and Montgomery Regional Airport. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire.  For this reason, applicants are urged to fill in the application form and  supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If there are more than five (5) qualified applicants, a computerized test will be used to rank applicants on the eligible list. Tied scores will not be broken.

Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 5:00 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

BENEFITS: Employees are offered a competitive benefits package which includes health, dental, and life insurance, paid annual and sick leave, paid holidays, and a retirement program.

DRUG TEST: Employment is conditional upon the potential employee passing a preemployment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).

EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Personnel Department reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs.  Please visit the Update Contact Information page to log in and update to your contact information at any time.

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