Nature of Work
This is an
advanced-level administrative position performing a full range of general and
specialized clerical procedures with differentiation from lower clerical levels
in providing direct support to
large department upper level managers or cabinet members in a variety of administrative
functions. Work requires full knowledge
of office administration and must demonstrate effective decision making.
Work procedures include but not limited to
managing complex payrolls, budget preparation and control, purchasing supplies
and equipment, personnel actions, general administrative functions such as
developing department reports and documentation, managing accurate record
keeping and filing systems, and/or basic financial/bookkeeping duties such as
accounts payable, department billing and receiving payments.
Work in this class is non-routine and often
cyclical in nature. The employee carries out work in accordance
with general instructions from the supervisor.
Senior Administrative Assistants typically supports supervisors,
managers or directors over larger divisions or smaller departments.
High School diploma or GED and two (2) years of responsible administrative
experience which demonstrates full knowledge of multiple administrative
functions such as payroll/financial duties, managing department documentation, purchasing
and/or supporting supervisors or managers.
A technical certification in Office Administration or closely related
area may substitute for one (1) year of experience. Advanced training in office administrative or
closely related area is preferred at this level.
NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.
Kind of Examination
Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Fleet Management Department
. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the online application and supplemental questionnaire completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If the number of qualified applicants exceeds the appropriate number of eligible applicants for immediate referral, a selection procedure will be administered. Tied scores will not be broken. If the number of qualified applicants is equal to or less than the appropriate number for referral, qualified candidates will be certified as equally qualified.
Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 5:00 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.
This position is open only to City of Montgomery Fleet Management Department employees who have completed their probationary period and meet the minimum qualifications.