Administrative Support Specialist

Open only to City of Montgomery employees

Recruitment #19-CI0031-04

Nature of Work

This is a functional job class performing a wide-range of general and specialized clerical procedures designed to assist departments in completing specific department functions.  Work procedures include but not limited to general office duties such as typing various forms, reports, documentation, ordering supplies, organizing office filing systems, assisting in functions such as payroll and budget, handling cash drawers, office inventory, answering phones and/or basic bookkeeping.  Work in this class is not always repetitive and may be cyclical in nature.  Employees may exercise some judgment and decision making within the defined functions they support.  Employees in this class perform work requiring general office procedures as well as specific knowledge and abilities required by the department in terms of how it functions and personnel they support.  Employees in this class may supervise or lead lower level clerical/assistant employees.  Most positions support supervisors or managers in more specific duties in larger or more broad-based duties in smaller divisions or departments.

Minimum Qualifications

High School diploma or GED and two (2) years of basic clerical experience which demonstrates knowledge of general office functions (answering phones, filing, typing, greeting customers). A technical certification in Office Administration or closely related area may substitute for one year of experience.  Experience must indicate typing skill required for general clerical work.  NOTE: Two (2) years’ experience as an Administrative Support Associate will qualify for this position.  

Kind of Examination

Applications are being accepted to fill any vacancies that may occur during the life of the register. The register established from this announcement period will expire one year from the register date. The register will be set up to fill vacancies with the Montgomery Police Department. For this reason, applicants are urged to fill in the application form completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were.  Applicants will be ranked on the eligible list on the basis of a computerized skills test. Tied scores will not be broken.

Test: Qualified applicants will be notified of the available times and dates to appear for a computerized test.

Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 5:00 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

This position is open only to City of Montgomery  employees who have completed their probationary period and meet the minimum qualifications.

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