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Senior Administrative Assistant

Recruitment #18-CI0051-01

Nature of Work

This is an advanced-level administrative position performing a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing direct support to large department upper level managers or cabinet members in a variety of administrative functions.  Work requires full knowledge of office administration and must demonstrate effective decision making.  Work procedures include but not limited to managing complex payrolls, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic financial/bookkeeping duties such as accounts payable, department billing and receiving payments.  Work in this class is non-routine and often cyclical in nature.  The employee carries out work in accordance with general instructions from the supervisor.  Senior Administrative Assistants typically supports supervisors, managers or directors over larger divisions or smaller departments. 

Minimum Qualifications

High School diploma or GED and two (2) years of responsible administrative experience which demonstrates full knowledge of multiple administrative functions such as payroll/financial duties, managing department documentation, purchasing and/or supporting supervisors or managers.  A technical certification in Office Administration or closely related area may substitute for one (1) year of experience.  Advanced training in office administrative or closely related area is preferred at this level. 

NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.

Kind of Examination

Applications are being accepted to fill a vacancy(ies) and any vacancies that may occur from the date of the established list of eligible candidates. The current vacancy is with City of Montgomery Legal Department. Applicants will be screened and qualified based on the education and experience on the application and minimally qualifying supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. Qualified candidates are certified as equally qualified.


Complete an online application by visiting Montgomery City-County Personnel's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 5:00 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.

Additional Information

BENEFITS: Employees are offered a competitive benefits package which includes health, dental, and life insurance, paid annual and sick leave, paid holidays, and a retirement program.

DRUG TEST: Employment is conditional upon the potential employee passing a preemployment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).

EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.

REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Personnel Department reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.

I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.

UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs.  Please visit the Update Contact Information page to log in and update to your contact information at any time.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.