This is an advanced-level administrative position performing a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing direct support to large department upper level managers or cabinet members in a variety of administrative functions. Work requires full knowledge of office administration and must demonstrate effective decision making. Work procedures include but not limited to managing complex payrolls, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic financial/bookkeeping duties such as accounts payable, department billing and receiving payments. Work in this class is non-routine and often cyclical in nature. The employee carries out work in accordance with general instructions from the supervisor. Senior Administrative Assistants typically supports supervisors, managers or directors over larger divisions or smaller departments.
High School diploma or GED and two (2) years of responsible administrative experience which demonstrates full knowledge of multiple administrative functions such as payroll/financial duties, managing department documentation, purchasing and/or supporting supervisors or managers. A technical certification in Office Administration or closely related area may substitute for one (1) year of experience. Advanced training in office administrative or closely related area is preferred at this level.
NOTE: Two (2) years’ experience as an Administrative Assistant will qualify for this position.
NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.