This is an advanced-level clerical position
where employees perform a full range of general and
specialized clerical procedures with differentiation from lower clerical levels
in providing full, direct support to smaller department managers, cabinet
members or large division heads in a variety of administrative functions. Work requires full knowledge of office
administration. Work procedures include
but not limited to managing payroll, budget preparation and control, purchasing
supplies and equipment, personnel actions, general administrative functions
such as developing department reports and documentation, managing accurate
record keeping and filing systems, and/or basic bookkeeping duties such as
accounts payable, department billing and receiving payments. Work in this class is non-routine and often
cyclical in nature and must demonstrate effective decision making. The employee
carries out work in accordance with general instructions from the
supervisor. Administrative Assistants typically
support supervisors, managers or directors over larger divisions or smaller
departments.
High School diploma or GED and three (3) years of responsible
clerical/office administrative experience which demonstrates full knowledge of
office functions to include processing department documentation, record
keeping, and assisting supervisors or managers with department functions. A technical certification in Office
Administration or closely related area may substitute for one year of
experience. Advanced training in office
administrative or closely related area is preferred at this level. NOTE:
Three (3) years’ experience as an Administrative Support Specialist will
qualify for this position.
NOTE: Qualifying education, training and experience that provide
the requisite knowledge, skills and abilities to perform the job will be
considered.