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Early Childhood Financial Reporting Specialist

Staff Specialist III Education

Recruitment #25-005298-0001

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade 18

LOCATION OF POSITION

200 W. Baltimore St.,
Baltimore, MD

Main Purpose of Job

The primary purpose of this position is to develop, plan, coordinate and direct the fiscal operations and reporting related to Blueprint Fund. This position will be assigned to the DEC and serve as the lead fiscal grant manager for Blueprint Fund. Provide financial oversight for all grants and contracts for the Blueprint Fund grant as well as providing technical assistance for monitoring the financial and logistical aspect of financial procedures impacting grants and contracts for the program as a whole. Working with both the program administrators and the business service department, this position will be responsible for formula procedures and systems for reporting to the federal government.

POSITION DUTIES

Budget and expenditure analysis for the Blueprint Fund
This position is responsible for monitoring and analyzing expenditures of the above-referenced programs. The incumbent in this position must have detailed knowledge of Federal laws and regulations governing funds received. The incumbent must also have detailed knowledge of state fiscal policies and procedures in order to develop projected fund expenditures based on available data. Some programs are subdivided into projects, each requiring a separate accounting of funds. The analysis consists of:
  1. Prepares budget and expenditure projections for the monthly or quarterly status of grant funds reports which require balancing possible over-expenditures in other areas that directly impact on the budget and program. 
  2. Evaluates program effectiveness of use of funds in accordance with applicable federal and state laws, rules, and regulations and program goals by monitoring expenditures and preparing statistical data to track funding and spending. 
  3.  Prepares coordinates, compiles, reviews and edits the budget documents. Maintaining expenditure data reports for the project/program office. 

Budget policy and procedure development 
  1.  Provides advice and guidance to the assistant superintendent, directors, grant managers, and others regarding fiscal and grant related matters. Analyzes, researches, and reports on departmental fiscal matters. 
  2. Implements and provides fiscal management for funds awarded under Blueprint Fund which are issued as grants and contracts by the Division of Early Childhood.  Maintaining and monitoring timely processing of invoices, including periodic tracking of balances on requisitions and grants. Prepares and confirms the availability of funds for grant/contract reimbursements to local school systems, contractors, and private vendors and other recipients for disbursement of funds
  3. Represents the department/division at meetings. 
  4.  Develops the financial portion of the State request and Blueprint Fund and the federal financial reports. Writes detailed justification for items requested by program.

MINIMUM QUALIFICATIONS

Education:   A Master’s degree or at least 36 hours of equivalent post-baccalaureate course work from an accredited college or university.
Experience: Three years of administrative, librarian, teaching or rehabilitation work in education, library or rehabilitation programs.
Notes:
1. Candidates may substitute two additional years of experience as described above for the required education.
2. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104, Annotated Code of Maryland.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Budget Management Experience
  • Accounting/ Fiscal Experience
  • State of Maryland Grant Regulations Experience 
  • Grant Writing Facilitation

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Please do not put "See Resume" in the job duties section of your application; your application will be considered incomplete. Incomplete applications will not be considered.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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