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EXECUTIVE ASSOCIATE I

Legal Division

Recruitment #25-005051-0002

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Introduction

 

OPEN TO ALL QUALIFIED APPLICANTS

 

This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.

 

GRADE

14

LOCATION OF POSITION

Annapolis, Maryland

POSITION DUTIES

Unique opportunity to join an experienced leadership team as an Executive Associate I in the Legal Division of the Comptroller of Maryland. The Comptroller acts as the elected chief financial officer of the State of Maryland. The office sees every dollar into the State, and every dollar out. There is no other statewide elected financial officer like it in the country in terms of the breadth of its duties.

This position performs administrative support work and acts as the assistant to the Director of the Legal Division and also serves as the personnel associate and content advisor for the Division. Responsibilities include: managing incoming and outgoing correspondence and reports; maintaining and keeping inventory of supplies for the Legal Division; scheduling; preparation and submission of recruitment and hiring packages; monitoring probationary, non-competitive, and competitive promotion paperwork for timely submission; tracking and submission of performance planning and evaluation program documents; performing other duties related to maintenance and submission of personnel documents for Division management and staff; assisting in creating and maintaining organizational systems, using both analog and cloud-based electronic tools; indexing, tagging, and storing correspondence, published guidance, private letter rulings, record retention schedules, and other documents; adding, removing, and maintaining approved content in the Division’s public facing online legal library, Comptroller’s intranet, Comptroller’s website, and Comptroller’s document management systems; proofreading and formatting public guidance for publication; acting as a liaison to the Information Technology Division to assist the Division in optimizing Comptroller technical solutions for document management, storage, retrieval, and internal and external user access; assists staff in researching tax returns for Court Orders; prepare reports, documents, and regulations for submission. 

The Legal Division supports over 1200 coworkers and over 3.5 million Maryland taxpayers by providing guidance on a wide variety of matters under the Comptroller's authority including personal and corporate income tax, sales and use tax, alcohol and tobacco taxes, motor fuel tax, digital advertising gross revenues tax, administration of unclaimed property, business registration and regulation, tax compliance, tax law training, implementation of Maryland General Assembly legislative initiatives, and more. Team members share a strong dedication to public service and a commitment to making a difference for Marylanders and Maryland businesses. 

 Please Note: Hybrid Telework Eligible

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency
certificate.

Experience: Four years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

NOTES:
  1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
  2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.html

DESIRED OR PREFERRED QUALIFICATIONS

  • One year of experience using electronic document management systems.
  • One year of experience as a law clerk or paralegal.
  • One year of experience using SharePoint.
  • One year of experience using Adobe Experience Manager.

SELECTION PROCESS

Please ensure you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any position-specific experience and ensure all education and experience sections are complete. Approval of your application will be based on a review of the information you submit. All qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year. Incomplete information may result in the disqualification of your application.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Upon appointment (new hires and/or transfers) must successfully undergo fingerprinting. Disqualifying charges may include any felony; any crime of moral turpitude, e.g. embezzlement, fraud, tax evasion or bribery; any crime of identity theft or impersonation; any crime of assault or battery; and any crime relating to the use or distribution of a controlled dangerous substance other than marijuana, regardless of the age of the offense or the specifications of the position.

Resumes will not be accepted in lieu of completed application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you choose email as the option to submit your application/required additional information, you must include the following information on at least one the pages you submit.

  1. First and Last Name
  2. Recruitment Number (located at the top of the bulletin)
  3. The last four digits of your SS#
If you have questions or concerns regarding this recruitment, please email cfeldkamp@marylandtaxes.gov at Comptroller of MD, Office of Human Resources.

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or  Application.Help@maryland.gov.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

Please contact Office of EEO & OFP Operations by email FAIRPRACTICES@marylandtaxes.gov, amoreland@marylandtaxes.gov or call 410-260-6630.  


Click on a link below to apply for this position:

Fill out the Application NOW using the Internet. Apply Online
Apply via Paper Application. You may also download and complete the Paper Application here.

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