FISCAL ACCOUNTS CLERK II

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

 

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A."

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

ASTD10

Maryland State Police

Finance Division/Payroll

1201 Reisterstown Road

Pikesville, MD 21208

This position ensures that payroll audits are conducted weekly for regular and contractual employees (alternating pay weeks) ensuring that all deadlines are met and all corrections/adjustments are processed by the following pay period cycle available by the Department of Budget & Management (DBM) and the Central Payroll Bureau (CPB); ensures the timely and accurate payroll process through Statewide Personnel System (SPS), also knowns as “Workday”, including but not limited to salary disbursements for all Maryland State Police, Fire Prevention Commission and the Office of State Fire Marshall employees.

Conducts payroll audit tasks required to ensure that the payroll cycle is completed with accuracy meeting all deadlines established by the Department of Budget & Management (DBM) as well as the Central Payroll Bureau (CPB) according to documented and established policies and procedures. Completes payroll tasks as assigned by the Fiscal accounts Clerk supervisors or the Accountant/Manager in the payroll unit.

Conduct payroll audits which may identify anomalies and research any anomalies by running the payroll results summary and distribution of payroll expense reports in Workday several times each week as regular and contractual pay periods end on alternating weeks. 

When not automatically generated/calculated in Workday, will review and/or prepare the necessary inputs to be sent to DBM for the accurate processing and distribution of restorative monies for all payroll actions including but not limited to reclassifications, promotions, administrative leave, retirements, suspensions, Military Administrative leave (MAL), Leave Without Pay (LWOP) & workers ‘Compensation claims, ensuring that the change is processed during the same cycle it becomes effective in CPB’s database and not delayed. 

Determine the course of action to be taken when Payroll Correction forms (197B) are received. Prepare payroll input spreadsheets necessary based on the 197B prior to being sent to the agency’s SPS Liaison or DBM Payroll Specialist. Review and/ or complete Verification of Employment (VOE) forms received from Human Resources Division (HRD) or Central Payroll Bureaus (CPB). 

Reconcile Payroll with CPB Payroll register every pay period. Biweekly payroll statements from the State’s Central Payroll Bureau (CPB) MUST be reconciled to payroll payments reflected in Workday reports. Using the SPMS Payroll Summary Report to compare expected payrolls versus CPB Payroll registers to ensure accurate payments are made. Differences between SPMS Payroll Summary reports and CPB Payroll Registers should be investigated and reconciled.

Maintain Payroll tracking sheet following up on outstanding items to ensure completion.

Perform other duties as assigned by supervisors. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The list will be used by the hiring manager to select the individual to fill this vacancy.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov

The Maryland State Application Form can be found online.

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply