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Procurement Officer Trainee

Recruitment #25-003001-0002

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

This is a contractual position that serves at the pleasure of the Appointing Authority.
 

GRADE

14

LOCATION OF POSITION

Maryland Department of Human Services 

Office of Technology and Human Services

25 S. Charles Street

Baltimore, MD 21201

Main Purpose of Job

The primary function of this position is to serve as a Procurement Officer Trainee who learns how to plan, prepare, and process procurements for the Office of Technology for Human Services (OTHS). The incumbent will solicit, evaluate, negotiate, and award goods and services in accordance with the Office of State Procurement and COMAR Title 21. The Procurement Officer Trainee performs entry-level purchasing tasks associated with formal and informal information technology (IT) procurements. The employee is expected to perform at a high and professional level, work with the manager or designee, and meet the department’s procurement needs in a timely manner that is consistent with the State procurement laws and the internal and external agencies’ (OTHS, CPU, DoIT, PRG, DGS- OSP, & BPW) policies and procedures.

POSITION DUTIES

  • Learns to plan and prepare written documents for procurements such as Requisitions (for small procurements), PORFPs, IFBs, RFPs, RFQs, RFIs, RFRs, competitive and non-competitive contracts, contract modifications, ICPAs, Sole Source, and IGCAs with accuracy and relevant information to solicit goods and services in accordance with State and federal laws, COMAR Title 21 regulations, DGS-OSP and DHS’ applicable policies and procedures.
  • Learns how to administers requests for proposals for various types of solicitations using State Master Contracts, eMaryland Marketplace Advantage (eMMA) and(or) email.
  • Learns and follow the established timelines for solicitations and award phases. 
  • Learns to manage the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid or proposals, assist with or conduct bidder debriefings and oversees the evaluation process and contract award.
  • Responds to contractors’ questions and informs bidders of any deficiencies in their submissions. 
  • Handles discrepancies regarding proposals and MSRPs, conducts all other related administrative duties, including but not limited to, sending Purchase Orders (POs), and fully executed contracts to the awarded contractors, program leads, and executive staff. 
  • Learns to complete a PRG form and how to conduct the associated SBR, MBE and VSBE research for procurements over $50K. 
  • Learns to create Requisitions and Blanket Purchase Orders (BPO), Reference Blanket Purchase Orders (RBPO) using the Financial Management Information System (FMIS).

MINIMUM QUALIFICATIONS

Experience:  Four years of professional contract management experience or professional procurement experience.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.
  • Six months experience with public procurement or contract management or other administrative roles.
  • Six months experience utilizing a computerized financial management system.
  • Six months experience using a Financial Management Information System (FMIS), or similar program.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS.

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
  • Annual Leave - ten (10) days of accumulated annual leave per year.
  • Sick Leave - fifteen (15) days of accumulated sick leave per year.  
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
  • Holidays - State employees also celebrate at least twelve (12) holidays per year.  
  • Pension - State employees earn credit towards a retirement pension.
  • Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, Attn: Mario West, 25 S. Charles Street 1115-J, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to mario.west2@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning this recruitment process for this position, please contact 410-767-6081.  

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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