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OFFICE MANAGER

ADMINISTRATIVE OFFICER I

Recruitment #25-002711-0027

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GRADE

13

LOCATION OF POSITION

301 W. Preston St., Room 705
Baltimore, MD  21201

Main Purpose of Job

The main purpose of this position is to provide administrative support to Personnel Services Division staff, who provide HR services to multiple State agencies and processes gross payroll for all State agencies within the State Personnel Management System.

POSITION DUTIES

- Participates in the preparation and development of management tools such as procedural manuals, statistical reports, work-flow charts, etc. using tools such as excel or Google docs;

- Serves as the office manager for the Personnel Services Division; assists with tasks related to daily operations, correspondence, phone calls, scheduling, etc.;

- Processes various employment profile changes in Workday and assists employees with making these changes;

- Enter PEP data and upload various documents in the Statewide Personnel System (Workday);

- Performs all other duties as assigned, including but not limited to processing mail, filing, and coordinating the return of State equipment/property; maintains a regular and reliable rate of attendance.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

- Experience working in a government environment
- Experience as an office manager
- Customer service experience
- Experience working with external vendors
- Proficiency with Microsoft Office Applications

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 Resumes will not be accepted in lieu of a completed application

 

 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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