Introduction
As a State agency,
Maryland Office of the Public Defender (MOPD) is an affirmative action and
equal opportunity employer. MOPD is committed to the full inclusion of all
qualified individuals without regard to race, color, religion, sex, physical or
mental disability, age, sexual orientation, gender identity, national origin,
veteran status, or genetic information.
All applicants must be
able to communicate with clients and visitors and possess the ability to
complete tasks in a fast-paced work environment. Applicants must be able to
work in various positions, and travel to various courtrooms and office
environments throughout the State. MOPD is further committed to providing equal
opportunity and reasonable accommodation for individuals with disabilities in
employment, its services, programs and activities by modifying or adjusting the
job application process or the job or work environment to make reasonable
accommodations to the known applicant or employee to enable the applicant or
employee be considered for the position they desire; to perform the essential
functions of the position in question; or to enjoy equal benefits and
privileges of employment as are enjoyed by other similarly situated employees
without disabilities, unless the accommodation imposes an undue hardship.
Applicants must be able to operate a computer and other office equipment.
Applicants must have access to a motor vehicle or be able to navigate public
transportation. If a reasonable accommodation is needed, please contact Tawanda
Jackson, Human Resources Supervisor, 410-767-8503,
tawandal.jackson@maryland.gov.
The Office of the Public
Defender is seeking well organized, customer service and detail oriented
applicants with good time management and problem solving skills proficient in
Microsoft Office to fill a full time Administrative Officer I Supervisor (Office
Manager) position in its Juvenile Division office in Baltimore City. The
Administrative Officer I Supervisor is responsible for the management,
supervision and coordination of support staff operations for our Juvenile
Division office in Baltimore City. Travel between offices will may be
required.
GRADE
13
LOCATION OF POSITION
300 N. Gay Street, Baltimore, Maryland, 21202
Main Purpose of Job
Administrative Officer I Supervisor is administrative work
requiring regular use of independent judgment and analysis in applying and
interpreting complex administrative plans or policies. Employees in this
classification are assigned administrative responsibilities involving the
analysis of operational programs or procedures with recommendations for
improvements. Employees in this classification supervise professional and/or
support staff.
POSITION DUTIES
The Administrative Officer I
Supervisor is responsible for the supervision and coordination of all office
workload, attorney and support staff interactions, and oversees the effective
operation within the office to service our clients. The Baltimore City
Juvenile Division has over 19 staff requiring effective and efficient flow of
work within the office, effective planning, scheduling and management of all
work location tasks. The Administrative Officer I Supervisor serves on the
office Leadership Team, collaborating on strategy, long term planning, and new
initiatives. Along with the Managing Attorney, the Administrative Officer I
Supervisor represents the office in dealing with the OPD Administration on
staff issues, as well as managing the office relationships with contract
attorneys and outside organizations affecting the administration of the office.
The Administrative Officer I Supervisor serves as primary problem solver for
daily issues that office staff cannot handle, such as unusual non-legal client
questions, logistic problems and staff issues.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
*Experience planning and directing activities or managing
the daily operations of an organizational unit or program.
*Experience working with a disadvantaged client base.
*Proficiency in Microsoft Office Suite and Google
applications.
*Ability to track and analyze data.
*Supervisory experience.
*Experience working in a law office or court system, working
with detained or incarcerated persons, attorneys and law enforcement or
courtroom personnel.
*Excellent oral and written communication skills, and strong
attention to detail.
*Strong organizational, multi-tasking and problem-solving
skills.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Applicants who meet the
minimum qualifications will be admitted to the examination for this
classification. Successful candidates will be ranked as BEST QUALIFIED,
BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for
at least one year.
EXAMINATION PROCESS
The examination will consist
of a rating of your education, training and experience related to the
requirements of the position. You may be required to complete a
qualifications supplement, or the rating may be based on your
application. Therefore, it is important that you provide complete and
accurate information on your application. Report all experience and
education that is related to this position.
BARGAINING UNIT STATUS
SKILLED SERVICE BARGAINING UNIT: S OVERTIME ELIGIBLE
BENEFITS
FURTHER INSTRUCTIONS
Online
Applications Preferred. Please fax all paper applications and
questionnaires to (410) 333-2260.
Inquiries
regarding applications and submitting paper applications can be directed to:
Office of the Public Defender, Human Resources Division, 6 Saint Paul Street,
Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free:
877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please
be sure to include your name, identification number (Easy ID#) and job
announcement number on any documentation to ensure timely processing.
A
paper copy of the MD State application form and questionnaire can be downloaded
from the link below.
As
an Equal Opportunity Employer, Maryland is committed to recruiting, retaining
and promoting employees who are reflective of the State’s diversity.