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ADMINISTRATOR II SUPERVISOR

Budget & Capital Grants

Recruitment #25-002575-0010

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Introduction

The Maryland Department of Agriculture is a department under Maryland's Executive Branch.  Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health, consumer services to include marketing and lab services, plant and pest management and resource conservation.  As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.

This position is limited to Current & Former State Employees Only.

GRADE

17

LOCATION OF POSITION

MDA Headquarters - Annapolis, MD

Main Purpose of Job

The main purpose of this position is to oversee or coordinate agency operation within the MDA Fiscal Services - General Accounting Unit. This position is responsible for planning organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency, including coordinating, reviewing, reconciling administering and managing all phases of intricate and complex fiscal services activities for Payroll, Accounts Payable, Accounts Receivable, Accounting Adjustments, Cash Receipts (and Deposits), General Ledger Reconciliation, Corporate Purchase Card and Auditing. During periods of emergencies (e.g., Highly Pathogenic Avian Influenza) this position is responsible for ensuring General Accounting functions are processed in a timely and accurate manner.

POSITION DUTIES

Duties include but are not limited to the following:
  • Oversees the General Accounting Unit, including Payroll, Accounts Payable/Receivable, Accounting Adjustments, Cash Receipts/Deposits, General Ledger Reconciliation, Corporate Purchase Card (CPC), and auditing activities. 
  • Supervises and directs fiscal staff, sets priorities, monitors workflow, and ensures compliance with MDA and state fiscal policies. 
  • Develops and implements automated and manual fiscal procedures to improve accuracy, efficiency, and accountability. 
  • Reviews and approves financial transactions, journal entries, payroll adjustments, and staff timesheets for accuracy and compliance. 
  • Manages the preparation, analysis, and reconciliation of financial records and reports in FMIS and Web Focus; resolves discrepancies with control agencies and program managers. 
  • Oversees Accounts Payable and Receivable functions, ensuring timely payment processing, accurate posting of invoices, and proper reconciliation of all transactions. 
  • Supervises Payroll processing for regular and contractual staff, ensuring accurate calculations and compliance with state pay and leave policies. 
  • Oversees Cash Receipts and Deposits, ensuring timely recording and reporting of all funds received. 
  • Serves as CPC Administrator (as needed) and Travel Coordinator, reviewing expense accounts and enforcing travel policy compliance. 
  • Represents the General Accounting Unit at internal meetings and with external fiscal control agencies.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications
  • Supervisory Experience or experience leading employees
  • Experience with Accounts Payable and Accounts Receivable  
  • Experience with Cash Receipts and Deposits 
  • Experience in FMIS and other state accounting systems

LIMITATIONS ON SELECTION

This position is only open to current & former State of Maryland Employees only.
Applicants that are not current or former MD State Employees will not be considered.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

Employee will be designated as an Emergency Essential Employee.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you detail all experience and education related to this position completely and accurately.

BARGAINING UNIT STATUS

G

BENEFITS

FURTHER INSTRUCTIONS

The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Maryland Department of Agriculture  Human Resource Office, Room 304, 50 Harry S. Truman Parkway,  Annapolis, MD  21401. The Human Resources unit is not responsible for applications sent to any other address.Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application. If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, email is the preferred method of delivery. You may also mail, hand-deliver or fax (HR Fax # 443-602-9831). All paper applications must be received by the closing date, no exceptions. (Postmarks not accepted.)

If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at Application.Help@maryland.gov ; ATTN: Recruitment and Examination Division

Inquiries regarding this recruitment can be directed to Courtney Blackistone at courtney.blackistone1@maryland.gov.

TTY Users: call via Maryland Relay

Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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