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ADMINISTRATIVE OFFICER III/ Property Officer Manager

Recruitment #25-002247-0039

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 

GRADE

15

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road, Baltimore, MD 21215

Main Purpose of Job

The principal responsibility of the Department Property Officer at the Office of the Secretary’s level is to ensure DPSCS compliance with the Maryland Annotated Code Section 4-306 and the policies and procedures set forth by the Department of General Services and the Department of Budget and Management by exercising general direction of all staff involved with DPSCS state property. Active involvement with the planning, development, interpretation, implementation and evaluation of fixed assets/inventory programs, policies and procedures. Requires originality and creative thought in the modification of existing procedures to improve the agency’s accountability of fixed assets/inventory.

POSITION DUTIES

  • Establish and monitor inventory procedures for the Department's various Units/offices/divisions/and institutions.
  • Conduct audits to ensure procedures are being followed
  • Respond to DGS inquiries regarding DPSCS property/inventory procedures
  • Maintain the detailed fixed assets (equipment, land and buildings) for the Consolidated agencies in the Department’s approved automated inventory.
  • Prepare and certify the Annual Fixed Asset report for the Department of General Services and State Treasurer.
  • Review DPSCS excess property declarations and Missing/Stolen state property reports for compliancy and content prior to submission to OSEC and DGS.
  • Schedules physical inventory of DPSCS fixed assets (annual/tri-annually).
  • Ensure inventory is conducted, train property/accountable officers and oversee reconciliation of and certificate of inventory records.
  • Coordinates and prepares reports for DGS, DBM and State Treasurer’s office for DPSCS such as annual Building Survey, Insurance and Material/Supplies reports.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
1. Bachelor's degree in Accounting or Finance
2. Proficient in using Microsoft Excel
3. Minimum of 2 years experience in maintaining inventory records

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year
· Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at email takia.vice@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



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