ADMINISTRATIVE SPECIALIST III

This is a FULL TIME Contractual Position (1984 Hours).

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

12

Maryland State Police

Quartermaster Division

7745 Washington Blvd.

Jessup, MD 20794

The purpose of this position is to offer a wide and varied range of administrative and secretarial skills to the Director, sworn, and civilian members assigned to the Quartermaster Division, ensuring work is completed in an accurate and expeditious manner. All tasks are executed in an unsupervised fashion and necessitates a keen understanding of department policies and procedures.

This position reports, endorsements, requests, agency forms, memorandums, special orders, etc., and composes routine and complex correspondence for the director, sworn and civilian employees assigned to the Quartermaster Division.

 

Reviews and screens requisitions for accuracy and completeness prior to entering the data into FMIS Computer System.

 

Acts as receptionist: Greets and directs office visitor's to appropriate individuals. Screens calls and visitors. Provides information or interprets office policy when appropriate; handles most complaints or refers to supervisor if necessary.

 

Create job tickets using the Financial Management Information System (FMIS). This includes forms, sexual assault kits and DNA kits requested by outside law enforcement agencies.

 

Implements and maintains filing system, cross reference systems, files and retrieves various records pertinent to the office.

 

Deposit checks for retirement badges, secondary badges, purchased firearms, and other approved items.

 

Approve all invoices for services received at the Quartermaster Division and forward to Accounts Payable for processing.

 

Other duties as assigned by Management/Command personnel.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

1. Prior experience working with F.M.I.S. (Financial Management Information System).

2. Experience working at the Federal, State, County or Local levels of government.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

In accordance with Section 2-204(b)(6) of the Public Safety Article, candidates for position in this classification may be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online. Completed applications, required documentation and any required addendums may be mailed to:

 

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Tiffany R. Hazel

 

For questions regarding this recruitment, contact tiffany.hazel@maryland.gov

 

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

 

TTY Users: call via Maryland Relay.

 

We thank our Veterans for their service to our country and encourage them to apply.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

 

Bilingual applicants are encouraged to apply.