OFFICE SERVICES CLERK

This is a position Specific Recruitment for the State Department of Assessments and Taxation, Real Property Division, St. Mary County Assessments Office.  The resulting eligible list will be used for this position only.  Interested persons will need to reapply for future recruitments in this classification.

If you have interviewed in the last six months for this position-please do not re-apply.

Visit our website to learn more about the work we do:

https://dat.maryland.gov/Pages/default.aspx

St. Mary's County

Dept. of Assessments and Taxation

23110 Leonard Hall Road, Rm 2059

Leonardtown, MD 20659

· Interacts with the general public both in person and by phone to respond to issues related to the assessment process, property values, general office procedures, personal property and homeowner’s tax credit. 

· Inputs a variety of data to the mainframe to update and maintain real property files. 

· Determines if input data is correct in accordance with policies and procedures before entering it. 

· Creates new accounts, determines if legal descriptions are correct and adjusts parent accounts to reflect new legal descriptions for split transfers, combination of accounts and plats by following established office procedures. 

· Types and sends a variety of forms, letters and reports in accordance with established office procedures. 

· Reviews, verifies, interprets and receives deeds and legal documents for changes of ownership and property description. 

· Determines from the deeds whether the correct property is being transferred by matching the legal description on the mainframe with legal description in the deed. 

· Determines from the deed if the transfer is a whole transfer or a split account. 

· Files various materials to organized and retain assessment documents in accordance with established office procedures. Performs other duties as may be required.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing clerical duties.

Notes:

1. Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience.

2. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience using Microsoft Office and entering data into a database system. 

2. Experience using a Multi-line phone system. 

3. Experience working with the public via telephone and in person. 

Must be willing to work in Saint Mary's County.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

 CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave - ten (10) days of accumulated annual leave per year. 
• Sick Leave - fifteen (15) days of accumulated sick leave per year.  
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. 
• Holidays - State employees also celebrate at least twelve (12) holidays per year.   
• Pension - State employees earn credit towards a retirement pension.
• Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program
• Free Mass Transit Benefit​- Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service