OFFICE SECRETARY III

This is a position Specific Recruitment for the State Department of Assessments and Taxation, Real Property Division, Baltimore City Assessments Office.  The resulting eligible list will be used for this position only.  Interested persons will need to reapply for future recruitments in this classification.

Recruitment limited to current State Department of Assessments and Taxation employees only. 

Department of Assessments and Taxation

Baltimore City Assessments Office

6 St. Paul Street, 11 floor

To serve as Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments, by facilitating the flow of work through their offices.

Provides administrative support to the Program Manager and Deputy Program Manager. 

Acts as the first level of contact for providing information, assistance to taxpayers and the general public that are directed to the Program Manager. 

Provides information to callers regarding the laws, rules, regulations, operations and procedures governing the Tax Credit Programs. Responsible for general office management, setting up meetings and appointments.

Monitors and responds to incoming written correspondence, emails and phone calls. Relieves the Program Manager and Deputy Program Manager of operational details by assembling, compiling and summarizing data and preparing reports. Researches and complies information for use by the Program Manager and Deputy Program Manager. 

Maintains important and confidential employee records, schedules, vendor accounts, and office supplies. Prepares and maintains statistical and numerical reports and records. Maintains the manual tax credit transmittal logs. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Desired or Preferred

Experience using Microsoft Office and entering data into a database system.

Experience working with the public via telephone and in person.

Experience responding to a high volume of emails and incoming calls.

Must be willing to work in Baltimore City.

Recruitment limited to current State Department of Assessments and Taxation employees only.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

  Health Benefits: Medical, Prescription, Dental, Vision Coverage, & Life Insurance

Retirement: Pension and Supplemental Retirement Plans

Leave: 

1. Personal - 6 days per year (prorated based on start date)

2. Annual - 10 days per year (increases every 5 years)

3. Sick - 15 days per year

4. Parental Leave - up to 60 days per birth or adoption

Local Mass Transit Benefits 

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:  Department of Assessments and Taxation, Human Resources Examination Services Unit, 700 East Pratt Street. Suite 2300, Baltimore, Maryland 21202.

Or, email annethea.hudnell1@maryland.gov: Voice 410-767-1141. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation.

TTY Users: call via Maryland Relay Services 1-800-735-2258.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual applicants are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply