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BUDGET SPECIALIST

AGENCY BUDGET SPECIALIST II

Recruitment #25-000987-0003

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 
 

GRADE

16

LOCATION OF POSITION

Maryland Department of Human Services 
Family Investment Administration 
Office of Administration/Budget & Fiscal Services
25 S. Charles Street 
Baltimore, MD 21201 

Main Purpose of Job

This position performs budgetary and expenditure monitoring activities, reporting activities, and fiscal services to include invoice reviews, travel requests, year-end closing activities, and contractual services (for approximately $38 million) for the Family Investment Administration (FIA). Participates in the formulation and preparation of the annual operating budget request (approximately $333 million) for the Director’s Office (administering agency for public assistance programs) and reviews the requests for the Maryland Office of Refugees and Asylees, the Office of Home Energy Programs, and other programs, to include but not limited to the Temporary Emergency Assistance Food Program, and Maryland Emergency Food Program. Assists in the formulation of recommendations to improve fiscal operating efficiencies. The incumbent monitors the fiscal portion of FIA contracts and reviews grants and other contractual services agreements. 
The position contributes to the Department’s Mission to assist people in economic need, increase prevention efforts and protect vulnerable children and adults by performing fiscal activities of programs administered by FIA. Promotes the work of the Department to ensure fiscal and contractual activities are in compliance with state, federal and DHS guidelines, which are conditions of state and federal funding. 

POSITION DUTIES

  • Assists in the development of FIA Program 04 budget, coordinates and monitors expenditures, and prepares and finalize reports as required by the Department. 
  • Analyzes and monitors FIA budgets to identify spending patterns, initiates, prepares, and monitors the execution of Spending Plan Amendments (sub-program/object transfer of appropriated funds) to cover unbudgeted projects and initiatives. 
  • Prepares correspondence for the signature of the Manager Budget and Fiscal Services and the Director, Office of Administration (OOA) as required. 
  • Provides fiscal services in the areas of travel and monitor fiscal activities for Program 04. 
  • Develops methods for collection and evaluation of statistical data for routine and special reports.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Experience: Seven years of experience in budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and three years of experience in budget preparation, presentation and execution for the required experience.

2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for five years of required experience.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience managing a budget(s) in a Maryland state agency, including contractor budget proposals.

One year of experience using the Financial Management Information System (FMIS) including the Advanced Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting Reporting System (R*STARS) for accounting purposes.

One year of experience using Excel to create spreadsheets.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 

• Annual Leave – ten (10) days of accumulated annual leave per year.

• Sick Leave – fifteen (15) days of accumulated sick leave per year.

• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

• Holidays – State employees also celebrate at least twelve (12) holiday per year.

• Pension – State employees earn credits towards a retirement pension.

• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, Attn: Trelia Gunter, 25 S. Charles Street, Baltimore, Maryland 21201.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning this recruitment process for this position, please contact 410-767-7416. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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