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ADMINISTRATOR III

Recruitment #24-006096-0005

Introduction

The State Administrative Board of Election Laws was created in 1969 to ensure compliance with the requirements of Maryland and federal election laws by all persons involved in the election process. Thirty years later, under its new name of State Board of Elections (SBE) it continues its mission in collaboration with the County Boards of Election.


GRADE

18

LOCATION OF POSITION

State Board of Elections
151 West St. Suite 200
Annapolis, MD 21401

Main Purpose of Job

Administrator I-VII encompasses the full performance to second line managerial levels of administrative staff work related to the administration of departmental policy and overseeing or coordinating agency operations or functioning as a special assistant to an executive. Employees engaged in overseeing or coordinating agency operations are responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency. Employees functioning as special assistants to departmental executives are responsible for program or project review, development, evaluation and coordination. Employees overseeing or coordinating agency operations generally supervise staff which may be comprised of professional, technical, administrative or clerical workers.

Employees receive managerial or executive supervision from a higher-level administrator or executive.

Position allocation within the series is determined on the basis of relative job evaluation among similarly functioning positions. The job evaluation factors include: qualifications; nature and purpose of personal contacts; nature of recommendations, commitments, decisions, and conclusions; creative thought; responsibility for planning; responsibility for administration; and nature of supervision received.  Administrator IV – VII are differentiated from Program Manager I – IV in that Program Manager I – IV are responsible for one or more agency-specific programs, including the supervision of staff and responsibility for a budget. Administrator IV – VII are differentiated from Administrative Program Manager I – IV in that Administrative Program Manager I – IV are responsible for one or more program functions found in various agencies, such as public information or directors of administration, including the supervision of staff and responsibility for a budget.

POSITION DUTIES

When functioning as administrators overseeing or coordinating agency operations:

Directs or assists in the direction of the daily operations of a unit or division;

Plans, organizes and supervises the work of subordinate staff, which may include professional, technical, administrative or clerical workers;

Evaluates efficiency of operations and develops, revises and recommends new policies, standards, and workflow procedures, using new technology where appropriate;

Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division;

Implements new regulations and policies as directed by upper management;

Sets goals and deadlines and oversees the workflow of the unit;

Coordinates workflow with administrators of other units in areas of work spanning multiple units;

Coordinates leave and staff coverage of unit or division;

Performs other related duties.

 

When functioning as special assistants to executives:

Researches and compiles information as directed by the executive and may recommend innovative ideas or methods of doing business;

Reviews, evaluates and assists in the development of agency policies and programs;

Promotes the work of the agency through frequent contact with interested groups and individuals;

Makes recommendations to upper management and executives concerning new or revised legislation affecting the agency;

Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency;

May work on sensitive and confidential projects requiring discretion and judgment in the release of information;

May act as the representative of the executive in meetings and conferences;

May act as a liaison between the executive and agency units;

May act as team leader for special projects;

Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience with MDVOTERS

2. Experience working in a fast paced environment with strict deadlines.

3. Experience with managing a policy-based program that uses a database to administer the program.

4. Experience in facilitating meetings with stakeholders

5. Experience managing personnel

LIMITATIONS ON SELECTION

LIMITED TO CURRENT STATE BOARD OF ELECTIONS EMPLOYEES ONLY

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

 

 

EXAMINATION PROCESS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections, 151 West St., Suite 200, Annapolis, MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact 410-269-2866.

MD TTY Relay Service: 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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