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EXECUTIVE ASSISTANT

Administrator I

Recruitment #24-006094-0013

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Introduction


The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!
 
 

GRADE

16

LOCATION OF POSITION

Baltimore City, Maryland

Main Purpose of Job

The Maryland Department of General Services (DGS) is looking to hire a talented and experienced administrative professional to serve as an Executive Assistant to the Deputy Secretary within the Office of the Secretary. 

POSITION DUTIES

Key Responsibilities: 

- Serve as the face of the Office of the Secretary – direct and assist guests and visitors; respond to phone calls and written inquiries to the Office; accept and manage correspondence and packages received.  
- Coordinate and provide all executive administrative assistance for the Deputy Secretary. 
- Manage the Deputy Secretary’s daily schedule of activities – schedule all appointments and business trips; assemble necessary materials; and acquire pertinent information to maintain effective time management for the Deputy Secretary. 
- Prepare and review correspondence and reports for content/accuracy for the Deputy Secretary’s signature. Assemble and compile materials for meetings and daily activities. Compose and sign routine correspondence. 
- Plan, schedule, monitor, and execute a variety of activities and events for the agency. Engage in the procurement of goods and materials for the Office of the Secretary. 
- Serve as the backup to the Executive Associate for the Secretary, coordinating with staff to ensure appropriate office coverage for the executive suite. 
- Other duties as assigned (i.e., special projects, maintaining expense accounts, ordering office supplies, typing, filing, reception, etc.).

DESIRED OR PREFERRED QUALIFICATIONS

Education:
Three (3) years of executive administrative experience, with direct experience supporting high level executives or officials. Exceptionally high level of professionalism and ability to maintain confidentiality. 

Experience: 
- Ability to work in a fast-paced environment. 
- Strong analytical skills. 
- Strong written and verbal communication skills.  
- Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of leadership.

BENEFITS

The State of Maryland offers a generous benefits package that includes: 
- Tuition reimbursement for those who qualify 
- Free mass transit in Baltimore & Annapolis 
- Generous paid leave that increases with years of service 
- Paid holidays 
- Health coverage with low out-of-pocket costs 
- Employee & employer contributory pension plan

 Click on the link below for more information. 

FURTHER INSTRUCTIONS

TO APPLY: Interested applicants should e-mail a resume and cover letter to dgs.resumes@maryland.gov – include “Executive Assistant” in the subject line of the e-mail.

For questions, call our HR Office at 410-767-4985. 

For more information about DGS, please visit: https://dgs.maryland.gov/.      

DGS is an Equal Opportunity Employer




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