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Assistant to Deputy State Superintendent

Executive Associate II

Recruitment #24-005052-0003

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

15

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD  21201

Main Purpose of Job

This position serves as the lead office administrator and intermediary for the Deputy State Superintendent of Operations and Finance and the Assistant State Superintendent for Finance and is responsible for providing high-level administrative and secretarial support in establishing and maintaining all office protocols. 

POSITION DUTIES

  • Serves as intermediary for the Deputy State Superintendent in overseeing operational details; sustains direct oversight of scheduling and calendar logistics for the Office of Finance 
  • Develops forms, summaries, and presentations; Sends office or department wide communications on behalf of the Deputy or Assistant Superintendent 
  • Reviews and tracks legislative details during the legislative session. 
  • Completes and prepares documents for Deputy State Superintendent review approval and signature. 
  • Addresses and directs incoming correspondence and inquiries. 
  • Establishes and maintains filing systems for records and documents. 
  • Requisitions supplies, reconciles credit card statements and expense accounts. 
  • Establishes and maintains contact with agency executive associates and other staff.
  • Completes special assignments as directed.

MINIMUM QUALIFICATIONS

Experience:  Seven years of progressively responsible experience providing administrative or secretarial support. Relevant experience in a State or local government agency is desirable.

Note: Candidates may substitute the possession of a Bachelor's Degree for four years of the required experience
.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience in handling administrative tasks with strong organizational skills to manage multiple responsibilities simultaneously in the areas of HR, finance or accounting.
  • Experience in composing and/or proofreading clear, concise, and professional correspondence, emails, and reports.
  • Experience using Microsoft suite applications such as Excel, Word, Powerpoint and Google suite applications such as Sheets, Docs, and Calendar

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all MSDE employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If theapplicant is unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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