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Accountant Payable Supervisor

Accountant Supervisor II

Recruitment #24-004552-0004

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

19

LOCATION OF POSITION

200 West Baltimore Street
Baltimore, Maryland 21201 

POSITION DUTIES

The Accountant Payable Supervisor plans, supervises, and controls the activities of the Grant and Purchases of Care Section to ensure that charges to appropriation accounts are properly authorized, accurately recorded, and in compliance with state and federal regulations and practices. This position also maintains federal grant reporting security and reconcile federal grants.

Duties Include: 
  • Plans supervises and evaluates the work of accounting staff of the Grants Payable Unit, and the Child Care Unit to ensure that encumbrance/expenditure transactions are processed efficiently and effectively and that payments are processed, expeditiously and are in compliance with applicable COMAR regulations, State Comptrollers 's policies and guidelines and/or departmental practices including review. and authorization of source documentation, R*STARS vendor table activity, and IRS I 099 Information Returns reporting. 
  • Maintains and reconciles the accounting records of the AFR grant reporting system with the FMIS statewide accounting system. Responsible for interfaces from the AFR system into FMIS and resolving any issues associated with these interfaces. Evaluate and resolves discrepancies between the systems and suggest improvements to the AFR system. Responsible for review, final authorization, reconciliation, and payment of the Bi-monthly Aid to Education payment. Review all subgrants entering the accounting system for accuracy, correct vendors, correct amount, correct account code, and efficient appropriation. Provides any needed assistance to clerical 3rd paraprofessional staff processing subgrants into the State (FMIS) and Department grant U FR) systems
  • Supervises the Purchase of Care payment process including interfaces from the CCATS system into FMIS, report printing and authorization 1, payment review and transmittal, and resolving any issues associated with the CCATS payment process to ensure timely payments. Evaluates the process and suggest a possible improvement
  • Authorizes expense accounts for compliance with State travel regulations, correct account codes, and program account code and Agency object.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Advanced skills or experience in Governmental or Fund Accounting.
  • State supervisory experience supervising staff in a budget or financial setting.  
  • Proficiency with Financial Systems (FMIS, R*STARS, and ADPICS).

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be in effect for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-3184, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



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