Introduction
The Maryland Department of Emergency Management (MDEM) is looking for a diligent, detail-oriented individual who is excited about making Maryland a safer place to live and work.
MDEM’s mission is to proactively reduce disaster risks and reliably manage consequences through collaborative work with Maryland’s communities and partners. MDEM is the Department of State government with primary responsibility and authority for emergency preparedness policy, and for coordinating hazard mitigation, incident response, and disaster recovery. MDEM is a national leader in Emergency Management that provides Maryland residents, organizations, and emergency management partners with expert information, programmatic activities, and leadership in the delivery of financial, technical, and physical resources “to shape a resilient Maryland where communities thrive.” We do this by being Maryland's designated source of official risk reduction and consequence management information.
NOTE: This position operates within an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis. This may involve working 12-hour shifts and extended periods of time in support of 24-hour consequence management activities.
GRADE
18
LOCATION OF POSITION
7229 Parkway Dr, Suite 200, Hanover, MD 21076
7450 Traffic Dr, Hanover, MD 21076 (COOP Site)
1 E Rolling Crossroads, Catonsville, MD 21228, USA (COOP Site)
Main Purpose of Job
This position resides within the Mission Support Directorate, Program Management Office,
Grants Administration Branch and reports to the Grants Administration Branch Manager
(GABM).
The Special Grants Supervisor is directly responsible for the supervision of all grant
administrators within the “special grants'' portfolio. Currently, this includes the Hazardous
Materials Emergency Preparedness (HMEP) grant, the State and Local Cybersecurity Grant
Program (SLCGP), Targeted Violence and Terrorism Prevention (TVTP) grant, Emergency
Operations Center Grant Program (EOCGP), Regional Catastrophic Planning Grant Program
(RCPGP), and the National Capital Region (NCR) Urban Area Security Initiative (UASI)
grant program. The Grant Supervisor will provide guidance and training for the administrators
and monitor the MDEM portion of the award, to ensure the successful administration of all
special grants across Maryland.
This position requires an advanced-level competency in
federal grant administration, specifically as this applies to the grant requirements of each
special grant. The Special Grant Supervisor must be able to apply federal and state statutes,
regulations, and guidance to the administration of special grants including, but not limited to:
2 CFR200, Notice of Funding Opportunities, Grants Preparedness Manual, DCHSEMA
Subrecipient Handbook, NCR PMPs, and FEMA IBs. The Special Grant Supervisor must be
able to guide and advise grant administrators through complex tasks as well as create work
plans for staff to ensure all work is delivered in an accurate and timely manner.
This position
is expected to interact, on a routine basis, with FEMA Region III, FEMA HQ officials, other
federal entities, and the DC SAA, as appropriate, regarding grant administration matters. This
position serves as the primary advisor for the GABM on all special grant matters.
POSITION DUTIES
Serve as the primary MDEM point of contact for the grant administration functions germane to grants assigned to the “special grants” portfolio. This includes, but is not limited to:
● Serving as the primary advisor to the Grants Administration Branch Manager (GABM) on all issues pertaining to special grant administration
● Providing direct and close supervision to the Special Grant Administrators including providing work plans that facilitate day-to-day execution of tasks required to ensure success of both grant programs
● Providing evaluation of, development of, and discipline of grant administrators
● Responding to special-grant-related requests for information from subrecipients, MDEM Senior Leadership, and/or the GABM
● Achieving and maintaining a mastery-level of understanding of all special grant related statutes, regulations, policies, procedures, and other authoritative documentation
● Reviewing relevant subrecipient documentation, as appropriate
● Facilitating communication between FEMA R3, FEMA HQ, MDEM, DC HSEMA and subrecipients on special grant matters
● Tracking all related reimbursement submissions and providing status updates to the GABM
● Develop/document existing and/or new grant administration processes as they relate to MDEM business operations
● Ensuring all relevant grant documentation in uploaded into the MDEM GMS and NCR GMS using correct procedures
● Ensuring alignment (i.e., reconciliation) between FMIS and GMS systems
● Utilizing the Grant Administration Lead as a senior grant advisor resource and to support the development of optimal grant processesvfor review by the GABM and CPMO
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Six years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Two - Three (2-3) years of experience in managing federal grant awards.
One (1) of experience in supervising at least one (1) employee.
One (1) of experience in basic accounting or financial management.
Intermediate Google Sheets / Excel experience
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application may be submitted to: Department of Emergency Management, 5401 Rue Saint Lo Drive, Reisterstown, MD 21136. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov, jesse.myers@maryland.gov or 443-381-4436, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
