Agency Relationship Manager

18

DGS Office or Real Estate 

Duties for this position include but are not limited to:

- Lead lease procurement process transactions, to include:  Advocate for client agencies throughout the procurement cycle; oversee accurate and timely preparation of lease procurement documentation and justification; ensure lease procurement documentation is compliant with COMAR requirements; review and evaluate space design plans; guide client agency space planning efforts to identify and utilize space efficiencies and costs saving initiatives; be the liaison for client agency with DGS commercial brokers, lease acquisition specialists, and property owners; develop and provide client agencies with scheduling and planning tools; develop policies and procedures that standardize transaction process steps, status reporting and seamless delivery of information throughout a transaction; and manage ongoing communication to client agency heads by coordinating timely delivery of receivables to DGS contract brokers and lease acquisition specialists.

- Client agency liaison for DGS Office of Real Estate, to include: Gain perspective necessary to develop cost and energy efficient, well designed, flexible office space; review, analyze and monitor client agency and DGS lease and real property portfolios; direct regular communication with client agency heads to evaluate, discuss and make recommendations that improve and appropriately size real estate portfolio; conduct regular physical assessments of client agency lease portfolio footprint; strategic participation during design, review and assessment of renovation and construction planning; and provide ongoing feedback during transactions and interpretation of lease terms to client agency heads.

- Cultivate DGS public relations, to include: DGS liaison to client agencies, providing a single point of contact with a thorough understanding of the client agency's real estate operational needs and leased and real property portfolio; initiate relationship building through ongoing knowledge of client agency constraints, objectives, trends in client base, technological initiatives, etc.; provide consistent and timely direction, support and assistance throughout all transactions; maintain thorough understanding of bodies of knowledge used to enhance efficient use of leased and State- owned office space, i.e. information technology; alternative work site development, utilization and policies; and current trends in energy efficient design that assist client agencies in developing flexible, economical work environments.

- Develop training for industry standards, professional practices and procurement law and regulations to include: Interpret space design requirements through a thorough knowledge of COMAR, LEED, energy conservation, State & Federal laws, building codes, zoning, etc., as applicable; and develop and conduct a variety of training methodologies for key client agency personnel to provide knowledge of Statewide lease efficiency initiatives, energy conservation, LEED certification, DGS and procurement processes, request for space, and State mandates.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

• Working knowledge of State Procurement Law related to commercial real estate procurement.

• Experience with interpreting and drafting commercial real estate legal documents.

• Experience with commercial lease management software (MRI, Co-Star Manager, Visual Lease or Harbor Flex).

• Experience completing leasing transactions and space planning for commercial property.

• Experience with interpreting operating expenses and real estate tax escalations

• Microsoft Excel intermediate level experience to include using formulas, conditional formatting, creating and editing graphs and Pivot tables.

• Conflict resolution skills.

• Demonstrated ability to communicate and work collaboratively with a wide range of stakeholders and the ability to build consensus to include conflict resolution skills.

• Excellent verbal and written communication skills.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan 

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

Contact tiara.massey1@maryland.gov or call 410-767-4987 with questions about this recruitment.  The on-line application process is STRONGLY preferred. Apply online at dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.