Purchase Order Administrator

The Department of Information Technology (DoIT) leads the State in the creation and implementation of information technology solutions that improve IT infrastructure and government services and keep Maryland current within IT industry trends.

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Dept. of Information Technology (DoIT)

This position exercises independent judgment in the interpretation and application of principles and practices of fiscal work. Accounting responsibilities include a working knowledge of the Rational Standard Accounting Systems and Reporting Systems (RSTARS) and the Advanced Purchasing and Inventory Control System (ADPICS). These systems are comprehensive financial management information systems designed to meet the accounting and reporting needs of the department.

Responsible for creating and forwarding purchase orders to vendors. Process changes orders and purchase order requisitions.  Ensures all purchase orders are accurate and processed timely.  Reviews Fund certification received from the budget team via email.  Ensure all purchase orders comply with the state policy. Generate yearly purchase order report review. Distribute reports to departments for review.

Reviews Fund Certification received from budget for purchase order and procurement request.  Routes procurement request to contracts through email and Service Now.

Department Vendor Coordinator.   Responsible for adding new vendors in FMIS or updating vendor addresses. Coordinates with GAD if required. 

Performs processing of change order request in FMIS.

Assist in preparing Weekly/Monthly Journal Entries.

Manages Department Credit Card Account.

Manage Department Working Fund Account.

Manages department banking service activities, including receiving and processing deposits and ensuring accurate matching of invoices and deposit of checks electronically.  Ensures transactions are recorded in FMIS accurately and promptly.

Performs Year End Close tasks.

Payroll Partner Duties

· Weekly Payroll reminder for Regular and Contractual employees

· Weekly review of payroll reports

· Assist with timesheets

· Reconciliation of Payroll Summary Report against CPB Check Register

· Stop payment process

· Payroll Inputs

· RStars transfers

Responsible for purchasing supplies and Materials. Report Annual Reporting for Materials and Supplies to DGS.

Prepare Intern Payroll reporting. Review intern payroll. Process and reconcile intern payroll information

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

Preference will be given to candidates who have working experience with the following State of Maryland Accounting/Finance systems:  

Financial Management Information System (FMIS),

Relational Standard Accounting and Reporting System (R*STARS)

Advanced Purchasing Inventory Control System (ADPICS)

 

***THIS POSITION IS LIMITED TO CURRENT STATE OF MARYLAND EMPLOYEES ONLY***

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.