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ADMINISTRATIVE AIDE

INTERNAL ONLY

Recruitment #24-002572-0028

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Introduction

Only Office of The Public Defender Employees Apply. 

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. 

All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast-paced work environment.  Applicants must be able to work in various positions, and travel to various courtrooms and office environments throughout the county. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503  tawandal.jackson@maryland.gov.  

The Office of the Public Defender is seeking detail-oriented applicants with secretarial experience, good organizational and problem solving skills highly proficient in Microsoft Word, Excel and Outlook to fill a full-time Administrative Aide position in our Annapolis Circuit Court - Anne Arundel County Office. The Administrative Aide will be responsible for drafting legal documents, data entry of case information, scheduling appointments and maintaining calendars for assigned attorneys. This position involves significant client contact to provide and gather information over the phone.

GRADE

ASTD11

LOCATION OF POSITION

1700 Margaret Avenue-Headquarters
Annapolis, MD 21401

Main Purpose of Job

As an Administrative Aide in the Office of the Public Defender the selected candidate will provide secretarial support to an Official, Administrator or Administrative Staff. Employees in this classification will type on keyboards or personal computers, using word processing software. Employees in these classifications may supervise lower-level secretarial or clerical employees.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience performing data entry, using Microsoft Office Suite software applications. 
  • Experience drafting and filing legal documents
  • Experience working directly with attorneys. 
  • Familiarity or experience working in the legal or court system, working with arrested persons, attorneys and law enforcement or courtroom personnel.

LIMITATIONS ON SELECTION

Limited to Only Office of the Public Defender Employees.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification, Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online Applications Preferred. Please fax all paper applications and questionnaires to (410)333-8134.

Inquiries regarding applications and submitting paper applications can be directed to: 

Office of the Public Defender
Human Resources Division
6 Saint Paul Street, Suite 1304
Baltimore, Maryland 21202

or by calling (410) 767-8503, toll free: 877-480-5187; TTY users call Maryland Relay Service 800-735-2258. Saundra.Sheed@maryland.gov.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.



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