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ADMINISTRATIVE AIDE

Correctional Training Unit Admin Support

Recruitment #24-002572-0023

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Introduction

 
  

"Together, we are building a stronger Maryland."

 

-  Governor Wes Moore

 

Do you want to join a dynamic, innovative team? Join one of the State of Maryland’s largest agencies, the Maryland Department of Public Safety and Correctional Services (DPSCS)! When you work at DPSCS, it’s an opportunity to support and impact our large workforce, help ensure the public safety of Maryland’s residents and change the lives of returning citizens.

 

Visit our website to learn more about the work we do https://dpscs.maryland.gov/

This is a Special Appointment position. The incumbent serves at the pleasure of the appointing authority.

GRADE

ASTD11

LOCATION OF POSITION

Carroll County
MPCTC Administration
6852-4th Street
Sykesville, MD  21784

POSITION DUTIES

This position is responsible for providing support to the Compliance Coordinator and the Correctional Training Unit of the MD Police and Correctional Training Commissions (PCTC). This includes adding, updating, archiving and providing aggregate information using the Skills Manager certification system. This position is responsible for organizing, managing, and performing a variety of routine and complex administrative tasks. This position provides back-up support to the Corrections Academy Registrar for registration of CELTP students and ensuring all entrance-level training data is maintained within the skills and training manager databases. The incumbent must be customer service-oriented, with an ability to work well with a team, be cooperative and collaborate.

  • Assist with the certification process to include processing, tracking and dissemination of: Notice of Personnel Actions forms, Certification Cards, Instructor Applications, and Compliance information, as well as processing other pertinent certification compliance related information.  
  • Maintain computerized databases regarding employees, instructors, courses, classes, and programs as it relates to their respective certification, as well as other pertinent information.  Assist with the preparation of reports. 
  • Provide technical support in the use of Skills Manager and Training Manager, and other programs necessary to track certification information.  This includes, but is not limited to; training new staff regarding how to use the various programs, helping them compile and submit periodic reports, and respond to any program problems reported by field personnel.  
  • Assist with the audit process to ensure compliance with regulations.  
  • Responsible for performing routine administrative processes for the Correctional Training Unit.  Performs a variety of simple and complex clerical and administrative duties requiring comprehensive knowledge of the workings of the Commissions and the training units; maintain and request office supplies, as needed.
  • Provide back-up support to the Corrections Academy Registrar and all other units at PCTC.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 

Experience: Four years performing secretarial work or clerical work involving typing duties. 

Notes: 
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

  • At least two (2) years working with MS Excel, 
  • Experience manipulating information from databases or preparing reports.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

 • Familiarity with the certification process or compliance, as it concerns a Correctional Services. 
 • Comprehensive knowledge of Commissions and Training Units. 
 • Knowledge and experience utilizing Skills Manager software.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment. 

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Linda Franklin-Barber
lindag.franklin@maryland.gov
443-691-6628

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or 410-767-4850. 

We thank our Veterans for their service to our country. 

People with disabilities and bilingual candidates are encouraged to apply. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



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