ADMINISTRATIVE SPECIALIST III

This is a PART-TIME CONTRACTUAL position within the Planning and Research Division of the Maryland State Police (1,040 hours).

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

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Department of Maryland State Police

Planning and Research Division

1201 Reisterstown Road

Pikesville, MD 21208

This position will reside in the Planning and Research Division, primarily responsible for reviewing, updating, and creating Department policy. This position will perform reviews and create Standard Operating Procedures (SOP) for Department divisions and units. This position will be involved in creating and updating General/Special Orders for Department divisions and units. This position will be involved in the processing of updates to COMAR as directed by the Division.

Department Policy(ies) - Conduct thorough research and analysis and coordinate with divisions/sections/units for the creation of new policy. Research and analyze existing policy and prepare necessary updates as needed. Perform reviews of policy created by other staff in the Planning and Research Division.

Standard Operating Procedures (SOP) - Coordinate with requesting divisions and units for the creation, or updating, of SOPs. Conduct the necessary research and analysis needed to establish, or update, SOPs. Collaborate with other Department divisions/sections/units needed to establish, or update, SOPs.

COMAR - Conduct research and analysis of COMAR that the Department has deemed in need of updating. Collect the necessary data and prepare written recommendations for the updates. Process updates to COMAR according to existing rules and regulations.

Department Forms - Prepare and update existing Department forms as necessary. Create and post new Department forms as necessary. Conduct annual inventories of Unique Forms for the Department.

Other duties as assigned by immediate supervisor. Division Commander. or the Director of Strategic Planning Command.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Preferred Qualifications:

1. Experience reviewing, proofreading, researching and vetting documents.

2. Experience in researching and the use of COMAR.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification may be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Kirsten M. Clouse

Kirstenm.clouse@maryland.gov

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4349.

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country and encourage them to apply.

 *As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

*Bilingual applicants are encouraged to apply.

 It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.