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Recruitment #24-001458-0002


SBE 0010 


Harford County Board of Elections
133 Industry Lane
Forest Hill, MD 21050

Main Purpose of Job

An Election Program Trainee performs the entry level of work for specialized data processing, technical, and clerical services in a local election office. Employees in this classification learn election laws, regulations, policies and procedures of the election office and all election related programs. Employees in this classification develop a thorough understanding of one or more of these programs by performing a variety of duties utilizing one or several election related software systems. Employees in this classification do not supervise other positions. Employees in this classification receive close supervision from an Election Director, Election Deputy Director or other designated administrative staff and are expected to exercise considerable tact, discretion and judgment in all areas of work. Matters of confidentiality are given close attention by their supervisor. The work may require travel to schools, nursing homes or other facilities to perform the tasks related to their job assignment(s). Employees may be required to work evenings and weekends, particularly prior to and following an election. Positions in this classification are evaluated by using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification. The Election Program Trainee, Election Program Assistant I and Election Program Assistant II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Election Program Trainee learns to perform duties under close supervision. The Election Program Assistant I performs duties under moderate supervision. The Election Program Assistant II may lead other support staff in a particular area or perform advanced level duties under general supervision.

This position will be required to work extended hours during the election cycle.


Learns to perform accurate data entry following the processes and procedures of the Statewide Voter Registration System;

Learns to prioritize work to assure timely completion of data processing tasks in accordance with office policies and procedures;

Learns to identify and report discrepancies and issues;

Learns to register voters and how to respond to voter registration inquiries;

May learn to assist in recruitment of election judges to staff polling places;

May learn to assist in organizing and implementing training sessions following established policies and procedures;

May learn to assist with voting equipment maintenance, inventory and preparation;

May learn to assist with identifying polling place facilities to comply with election laws, regulations, policies and procedures;

May learn to assist in maintaining inventory and office supplies;

May learn to assist in accepting and processing candidate and committee filings;

May provide the full range of specialized clerical work in a local election office;

Performs other related duties.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of general office experience including data entry, record filing and maintenance, multiline phone use, general computer skills and email software. General clerical, data processing, technical or administrative experience is defined as  work performing a variety of duties which are clear-cut and typically found in office settings, such as filing, copying, inputting data, general computer skills, and directing telephone calls.

Note: Candidates may substitute thirty credit hours from an accredited college or university for the required experience.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

- Ability to work in a fast paced environment

- Data Entry Experience

- Experience with Microsoft Office


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.


1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.





The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.



 Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to the State Board of Elections, 151 West St., Suite 200, Annapolis, MD 21401. Paper application materials must be received by 5:00 pm on the closing date for the recruitment. Resumes will not be accepted in lieu of an application.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-974-5126. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact

MD TTY Relay Service: 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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