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MANAGEMENT ASSOCIATE

Recruitment #24-002650-0014

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Introduction

Mission Statement: To transform young people’s lives, create safer communities, and forge more equitable systems through community-based partnerships that hold youth accountable while building on their strengths and support systems.

Vision Statement: Providing pathways to success for youth and families through partnerships across Maryland.

GRADE

ASTD13

LOCATION OF POSITION

Professional Training and Education Unit 
9700 Old Harford Road, Building #22 
Parkville, MD 21234

Main Purpose of Job

The main purpose of this position is to provide secretarial support to the Professional Training and Education Unit (PTEU) Director and requires developing, planning, organizing, implementing, and administering the interpretation and application of agency policies, directives and procedures as they relate to training mandates and requirements, in accordance with the Maryland Police and Correctional Training Commissions (MPCTC) and Departmental policies and procedures.

Note: This position offers a hybrid teleworking schedule.

POSITION DUTIES

The incumbent is responsible for overseeing and coordinating the daily training operations for staff. This includes, but is not limited to: 
  • Provides secretarial support. 
  • Types manuscripts, correspondence, reports, and other material using a personal computer. 
  • Interprets administrative decisions and policies to staff and transmits instructions with the authority of the supervisor. 
  • Acts as an intermediary for the supervisor maintaining frequent contacts with public and private executives, professional staff, and other officials. 
  • Proficiency in the use of personal computer and software applications (i.e., Microsoft office, Google Suite, FMIS).

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • At least one year of experience using the State's Financial Management Information System (FMIS) and working with a budget and/or procurement.
  • At least two years of experience working for a senior-level administrator or executive.
  • Experience interacting with internal and external customers.
  • Experience with card information and transactions for upper management.
  • At least two years of experience working with Microsoft Office Suite (i.e., Word, Excel (tracking), Publisher, PowerPoint, Access Adobe: Illustrator, Photoshop, InDesign, Acrobat, Prezi Presentation).

LIMITATIONS ON SELECTION

This recruitment is limited to current State of Maryland government employees only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. 

We will not consider information submitted after this date. 
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  
The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all related experience and education.

For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last four digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment.  No postmarks will be accepted. Incorrect application forms will not be accepted:   

Maryland Department of Juvenile Services

OHR-Recruitment & Examination Unit

217 E. Redwood Street

Baltimore, MD 21202

Attn: Jakiraman Jones

Fax number 410-333-4188

TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please contact the DJS Office of Human Resources at djs.careers@maryland.gov.  Include the Recruitment Title/Number that is located at the top of the bulletin. 

As an equal opportunity employer Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments. 

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.




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