ADMINISTRATIVE SPECIALIST I
Recruitment #23-001755-0005
Department | MSP - Field Operations Bureau |
---|---|
Date Opened | 1/19/2023 08:35:00 AM |
Filing Deadline | 2/2/2023 11:59:00 PM |
Salary | $38,648.00 - $58,702.00/year |
Employment Type |
Full-Time
|
HR Analyst | Kirsten Clouse |
Work Location |
Cecil
|
Introduction
It is
important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY
AND ACCURATELY may
cause the candidate to be rejected.
There are 2
open positions for this recruitment.
PLEASE FILL OUT THE APPLICATION
COMPLETELY.
Ø The application is part of the examination
process. Your answers will determine your eligibility to participate in the
next phase of the selection process.
Ø Clearly describe your qualifications in
detail. Credit cannot be given for education, training, experience, knowledge,
skills, and abilities that you fail to indicate.
Ø Do not leave any answer spaces blank; if a
question does not apply, write "N/A".
Ø Although you may attach a resume to further
describe your qualification, it does not substitute for completing the
application form. An incomplete application form may result in
disqualification. Do NOT write "see resume" in your work history or
responses to supplemental questions.
Ø Failure to comply with these instructions may
result in disqualification.
Ø Read the Job Announcement
carefully for specific filing instructions, supplemental questions, and final
filing dates.
GRADE
LOCATION OF POSITION
Department of Maryland State
Police
North East Barrack
2433 West Pulaski Highway
North East, MD 21901
Main Purpose of Job
The primary purpose of
this position is to perform secretarial duties for all North East Barrack
Investigations Section Personnel as well as the Command Staff. All criminal
work performed requires knowledge of the Department Rules and Regulations, NCIC
regulations, UCR regulations, privacy and security laws as well as knowledge of
legal terminology. This position also assists in the overall accomplishments of
the Department and Barrack goals and objectives.
POSITION DUTIES
Incident Reports: Incoming
Incident Reports are processed and filed in numerical order. It is the
Administrative Specialist’s responsibility to ascertain if other agencies or
departments are to receive a copy, and if so, forward the same.
Warrants and Summons: After warrants are
stamp-dated in by the Administrative Specialist, the first thing to be done is
to check to make sure the name and date of birth reflects the same as the
records. Warrants are then processed and entered into the computer before being
assigned for service. The same procedure is used on the processing of summonses.
Summonses have a date set by the Court by which the summons must be served. The
only exception is that summonses do not have to be entered into the computer.
Process Accident Reports
Citations: Traffic citations are processed as
follows; each morning process all citations issued by Troopers which have been
turned in, mail original copy to MATS in Annapolis, the yellow copy is filed in
the file room in the barrack.
Transcriptions: Transcriptions are also
executed via the Dictaphone machine. These are of an important and confidential
nature. Included are interviews with accused persons, suspects, witnesses,
victims, etc. These transcriptions must be complete, accurate, and precise.
All other duties assigned.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high
school or possession of a high school equivalency certificate.
Experience:
One year of experience performing administrative staff, clerical, clerical
technical, or secretarial work.
Notes:
1.
Candidates may substitute 30 credit hours from an accredited college or
university for the required experience.
2.
Candidates may substitute U.S. Armed Forces military service experience as
a non-commissioned officer involving staff work requiring regular use of
independent judgment and analysis in applying and interpreting rules and
regulations in accordance with agency laws and policies on a
year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
1. Experience with MD Court System/State's Attorney Office, along with proven written and verbal communication with those entities.
.
2. Experience with Google Applications, specifically Google Sheets and MS Office.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SPECIAL REQUIREMENTS
SELECTION PROCESS
Only
candidates who meet the minimum qualifications will be considered for this
classification. Therefore, it is essential that you provide complete
and accurate information on your application. Successful candidates will be
place on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR
QUALIFIED and remain eligible for consideration for at least one year from the
date of examination. The list will be used by the hiring manager to select
employees.
EXAMINATION PROCESS
The
examination will consist of a rating of your education, training and experience
related to the requirements of the position. You may be required to complete a
qualifications supplement, or the rating may be based on your application.
Report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
NOTE: Currently, applicants are limited to
uploading one file. As a result, it is strongly urged that those applying
upload ALL required and additional documents (undergraduate and graduate
transcripts, resumes, etc.) as one file. If you are unable to apply
online, you may submit an application via mail. The Maryland State
Application Form can be found online.
Completed applications, required documentation
and any required addendums may be mailed to:
Maryland State Police - Human Resources
Division
1201 Reisterstown Road
Pikesville, Maryland 21208
ATTN: Kirsten M. Clouse
kirstenm.clouse@maryland.gov