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Staff Specialist II

Recruitment #22-005297-0009


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


Salary Grade 16


Nancy S. Grasmick Education Building
200 West Baltimore Street 
Baltimore, MD 21201


This is a contractual professional position that will provide assistance in the administration of the Teacher Collaborative Grant Program. The purpose of this grant program is to award grants to multiple collaboratives, which is defined as a partnership between an institution of higher education, and local school system, and a collective bargaining unit, in various regions of the State to develop model, state-of-the-art, professional development programs for prospective and current Maryland teachers. The Grant Assistant will be responsible for assisting the Federal and State Reporting Specialist with administering the grant, to include the collection and maintenance of documentation, processing of grant funds, and dissemination of data. Duties of this position will include communication, organization, planning, document production, and filing; screen/direct telephone calls & email inquiries for the office to ensure appropriate and timely response; maintain contact lists of key groups & organizations; manage requests for information from the office & track responses; organize & maintain files for grants & correspondence to ensure availability & retrieval of information using electronic and paper filing systems; format and type text, charts, & graphs for reports to relay information about the program & to meet reporting requirements; update statistical data & compile information; create & maintain records for grant awards & procurement for grant activities; process invoices from grant recipients; prepare correspondence related to grant awards & grant oversight.


Education: A Bachelor’s degree from an accredited college or university.

Experience: Two years of administrative, librarian, teaching or rehabilitation work in education, library or rehabilitation programs. 

1. Candidates may substitute additional experience as defined above directly related to the position at the rate of one year of experience for each year of the required education.
2. Candidates may substitute the possession of a Master’s degree from an accredited college or university for one year of the required experience.
3. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104, Annotated Code of Maryland.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience with grant management of an educational program
• Knowledge of State & Federal laws, regulations & policies governing education
• Experience with fiscal & financial management
• Experience processing/reviewing invoices
• Experience with Data Management
• Proficient with Microsoft office suite


Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.5. 


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. The resulting list of eligible candidates will be in effect for at least one year.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed. 

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay. 

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.

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