EXECUTIVE ASSOCIATE I

This position requires the incumbent to act as an intermediary for the Directors, maintaining frequent contact with public and private directors, professional staff, and other officials. Much of the support offered in this position is of a sensitive and confidential nature always requiring the use of tact and diplomacy. Preparing, and reading reports to summarize information to facilitate the directors review, composing correspondence, charts, tables, photocopying, filing, scanning, and mailing documents and correspondence.

Experience: Six (6) years performing secretarial work or clerical work involving typing duties.

NOTES:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty (30) credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience. 

** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.html.

• Proficient in the use of the Workday Finance and Human Resource planning system. 
• Experience in the preparation of Executive Summary documents. 
• Experience in arranging on and off site meetings, events, appointments and travel for agency leadership with supporting materials as needed. 
• Experience in providing assistance to executive leadership in tracking key operational metrics, by organizing and compiling data, researching facts, and coordinating information retrieval.

We will not consider information submitted after this date. *Resumes will not be accepted in lieu of a completed application.

Qualifying applicants are subject to an oral interview. Prior to appointment, the employee must successfully undergo a comprehensive background investigation including a review of criminal, MVA and tax records; and determination of legal authorization to work in the United States or under the United States Immigration Reform and Control Act of 1986. This background check is comprehensive and may involve fingerprinting. Upon initial appointment OR promotion to a position in the State Personnel Management System, an employee is required to serve an initial six- month probationary period. This probationary period may be extended an additional six months under certain circumstances at the discretion of the appointing authority.

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214. 

Attachments 

The preferred method for submitting additional information is to upload it directly into your online account. Please remove references to the first 5 digits of your SSN and your DOB on all attachments by deleting, redacting or blacking that information out with a marker. Any attachments necessary to demonstrate the minimum qualifications were met must be submitted by the filing deadline. 

Faxes/Email 

The online application process is STRONGLY preferred. If you choose fax or email as the option to submit your application and/or required additional information, you must include the following information on each page you submit: