HR SPECIALIST TRN

This is a position specific recruitment for the Maryland Department of Natural Resources, Human Resources Services Unit. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

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A Human Resources (HR) Specialist Trainee is the entry level of professional work in the administration of HR programs in the State Personnel Management System (SPMS). Professional HR work is characterized by the use of knowledge, discretion and independent judgment in the interpretation and application of HR laws, regulations, policies and guidelines to address a variety of administrative activities, problems, issues and projects. Professional HR work often involves analysis, evaluation, consultation and innovative thinking in developing policies and procedures, in advocating recommendations of specific courses of action to be taken, both through persuasion and negotiation, and in determining the most efficacious and technically sound alternative from a number of feasible possibilities. Employees in this classification specialize in a specific HR management functional area such as recruitment and employment services, classification and compensation, employee relations, test development and validation, or function as HR generalists with responsibilities for three or more areas of HR management. Job duties include, but are not limited to: Supports and maintains SPS Workday system specific to timekeeping, leave management, and processes in accordance with the Code of Maryland Regulations (COMAR), Department of Budget and Management (DBM), and other Departmental policies and procedures. Compiles and manages timekeeping and leave administration information by collecting, calculating, and entering data into SPS Workday, which includes but not limited to oversight of the following leave benefits: Administrative Leave, Accident Leave/TTD, Leave Bank and Donation Programs, Leave of Absence Without Pay, FMLA, COVID-19 Leave Requests, Parental Leave, and Sick Leave Usage. Makes direct contact with employees to ensure that appropriate documentation has been provided for certain types of leave usage. Develops, maintains, and updates timekeeping and leave records. Prepares reports of summaries as requested and assures that information prepared is verified, accurate, and meets required deadlines. Monitors and reviews leave usage on a weekly basis and alerts appropriate HRS personnel to any leave abuse that may occur. Works in conjunction with the HRS Payroll, Benefits, and Employee Relations teams on various matters related to timekeeping and leave administration. Administers the State telework program at the Agency level, which includes promoting and monitoring employee participation, providing guidance, executing reports, and ensuring that data in SPS Workday is accurate. Receives and processes all First Report of Injury (FROI).Maintains the required highest level of confidentiality of highly sensitive personnel information Provides excellent customer service to all internal and external stakeholders

Experience: Four years of professional HR management work experience in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist.

Notes:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the  required experience.

• Experience with FMIS/Workday/Payroll
• Experience handling high volume of data entry and requests

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.