Introduction
The Maryland State Retirement
Agency (“Agency”) is the administrator of the Maryland State Retirement and
Pension System (“System”). The System is a defined benefit pension plan
covering governmental employees within the State of Maryland. The System has over
400,000 participants (customers), including 192,000 members who are actively
employed and enrolled, 170,000 payees who receive a monthly retirement benefit
payment, and 40,000 vested members who are no longer actively employed but who
have earned a benefit that will become payable at a future date.
The Administration Division, Data Control Unit has an opening for an Accountant Supervisor II. This position will supervise a team of accountants and professional staff.
GRADE
19
LOCATION OF POSITION
120 East Baltimore Street
Baltimore, Maryland 21202
Main Purpose of Job
This position serves as the supervisor of a team of accountants and professional staff. The team is primarily responsible for collecting payroll data files from employers who participate in the System and updating the data in these payroll files to the member records for the individual employees/members. Approximately 150 individual employers are participating employers and report payroll data for over 190,000 members, primarily on a bi-weekly basis as their employees are paid. This team monitors a schedule of when each payroll report (data file) is expected from each participating employer, collects the data files, updates the data files to the agency’s database as individual payroll transactions (more than 4 million individual payroll transactions per year) and reconciles the agency’s Annuity Savings Fund after each update to ensure the completeness and correctness of that Fund which has a balance of over ten billion dollars. This team also plays a key role in the agency’s fiscal year end processes.
The supervisor of this team is a key member of the leadership team in the Data Control Unit. In this role they will be responsible for leading and motivating their staff to achieve high levels of performance, hiring and training new staff, updating processes and procedures used by the team to maximize productivity, and providing performance feedback to staff.
The successful candidate must be a high energy, optimistic leader with a “can do attitude”. They selected candidate must hold themselves and their staff to a high level and they must enjoy supporting and motivating staff to achieve excellent results. Technically, the successful candidate must have excellent reconciliations skills, strong problem-solving skills and excellent attention to detail. Strong time management and organization skills are essential as we operate in a high volume, deadline sensitive environment. The successful candidate must possess a passion for producing high volume and high-quality results both individually and as part of a team and for providing great customer service to both internal and external customers of the agency.
POSITION DUTIES
Plans and organizes the available resources to meet the goals of the Employer Reported Maintenance and Collection Section. Specific goals of the Employer Reporting Maintenance and Collection Sections include:
* Collection of electronic payroll data submitted by over 100 payroll reporting centers;
* Communicating payroll discrepancies to employers;
* Identifying and analyzing the nature of validation discrepancies/errors and deficiency payments;
* Reconciling each update of the Active Master File;
* Reconciling the Active Master File with the Agency’s General Accounting Unit’s General Ledger account for the ASF;
* Reconciling data adjustment validations to manual adjustment submissions;
* Timely submission of production jobs to update the Active Master File.
Supervise staff assigned to the Employer Reporting Maintenance and Collection Sections. Supervision involves being knowledgeable about the activities and behaviors of staff; establishing regular processes to measure performance, being available to staff, and consistently guiding, encouraging, and coaching staff as appropriate. Supervision also involves exercising control over staff performance evaluations, staff’s use of leave and attendance, and staff’s behavior within established policies and procedures.
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.
Notes:
1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.
2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.
4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.
5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
1. At least 2 years of demonstrated lead worker or
supervisory experience.
2. At least 3 years of demonstrated experience performing
high volume (at least one thousand items) and/or high dollar value (at least
$10 million) reconciliations.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.
Due to the confidential nature of the work, selected candidates must undergo and pass a background check.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.
